Office Operations Coordinator

• Greet visitors, answer phones, and direct inquiries professionally
• Manage incoming and outgoing mail and packages
• Schedule and coordinate meetings, prepare meeting materials, and take minutes as needed
• Arrange catering for internal meetings and events within the allocated budget
• Partner with HR on the onboarding of new staff members
• Support the Managing Director by acting as a liaison between the Wyoming office and Brea-based support teams (HR, IT, Facilities), ensuring clear communication, timely issue resolution, and alignment on office needs and initiatives
• Build strong relationships and collaborate closely with cross-functional partners in the California office to enhance communication, align priorities, and streamline shared processes
• Ensure understanding of and adherence to company-wide policies and procedures within the Wyoming office
• Assist with expense reporting for office-related costs
• Assist with special projects and events as required
• Maintain the overall condition and appearance of the office in compliance with company lease agreements and standards
• Maintain office organization, including filing systems and supply inventories
• Order and manage office supplies and equipment within the allocated budget
• Oversee building maintenance and repairs, including liaising with building management, service providers, and vendors
• Work with Brea support groups to ensure all maintenance- and repair-related items are properly invoiced and paid on time
• Collaborate with Brea HR and the Managing Director to plan, coordinate, and execute employee engagement events and activities that foster a positive and inclusive workplace culture, including team-building events, celebrations, and recognition programs
• Assist the Managing Director in coordinating with and supporting local community organizations and events

• High School Diploma or equivalent
• 3+ years of experience in an administrative or office support role
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Exceptional organizational skills and attention to detail
• Ability to multitask, prioritize effectively, and work independently in a fast-paced environment
• Demonstrated ability to take initiative and resolve issues independently
• Experience working collaboratively in team environments with a strong focus on achieving shared goals

• A home allowance to elevate your home workspace
• Discretionary bonus program
• Future financial security with a 401(k) program with company match
• Paid time off covering vacations, personal time off and sick days, capped off by an exciting year-end holiday shutdown

Safran