Administrative Assistant-Campus Operations
Arizona College of Nursing
- Maryland Heights, MO
- Permanent
- Full-time
Excellence: We strive to be the best.
Adaptability: We learn, in part by trying new ideas.
Accountability: We own our results.
Integrity: We do the right thing. What You'll Do::The Administrative Assistant provides high-touch support to the campus’s administrators including the Campus President, Dean of Nursing (DON), and the Dean of General Education (DOGE).
- Serves as initial point of contact for calls/visitors to the campus.
- Manages and maintains administrators’ schedules; coordinates appointments, meetings, sends out meeting notices, and maintains the campus calendar and testing calendar.
- Attends curriculum, faculty, and other meetings as requested and takes meeting minutes.
- Performs general clerical duties such as organizing, filing, shredding, and photocopying documents; maintains office files, student files, and other appropriate records; orders office and medical supplies, and faculty desk copies.
- Maintains confidential files and processes related documents, including payroll records; assists in faculty certification procedures; directs work of clerical staff and student workers.
- Proofreads documents, analyzes data, and prepares correspondence.
- Provides high-level administrative support by conducting research, handling information requests, and preparing statistical reports, expense reports, purchase orders, memos, letters, and other documents using Word, spreadsheet, database, or presentation software.
- Prepares and processes Education Affiliation Agreements, documentation for clinical facility sites and monitors their currency.
- Completes weekly data entry and compilation of report for student clinical hours.
- Schedules/proctors exams as required.
- Creates and edits campus documents for state regulation, student and faculty handbooks, expense reports, various student letters, and financial reports as needed.
- Creates student orientation packets.
- Maintains records of Assessment Technologies Institute (ATI) test results for all cohorts.
- Completes and distributes electronic end-of-semester student evaluations.
- Facilitates special event planning, arranges for catering services, and makes travel arrangements. Organizes conferences, workshops, meetings, commencements; maintains liaison relationships with other administrators and external organizations of the campus administrators.
- Prepares and processes onboarding documentation (offer letter, change of status) for new full-time and adjunct faculty for General Education and Core Nursing.
- Prepares biweekly time sheets for adjunct faculty sent to Human Resources.
- Monitors all health and safety items to ensure completion and maintenance. Serves as department facilities representative (i.e., badging, office space set-up, IT, scrubs).
- Degree preferred.
- A minimum of two (2) years’ administrative level support experience, preferably in higher education.
- Strong organizational, writing, and interpersonal skills.
- Attention to detail.
- Exceptional degree of professionalism and discretion in handling confidential information and highly sensitive matters.
- Exceptional ability to organize, prioritize, and multi-task in an extremely dynamic environment.
- Effective problem-solving skills and strong desire to help those who have questions and problems.
- Competitive pay and opportunities for professional development.
- Dynamic organizational culture within a supportive working environment.
- Rest and relaxation with generous PTO and holiday benefits.
- Robust health and welfare benefits package including, but not limited to, medical, dental, and vision.
- Preparation for the future with a 401(k) and company match.