Coordinator Special Events

Hilton Grand Vacations

  • New York City, NY
  • Permanent
  • Full-time
  • 10 hours ago
The Special Events Coordinator is responsible for assisting in the creation, development and implementation of special events for a designated region he/she is assigned to. The Coordinator works seamlessly with site Sales & Marketing leaders and dedicated Corporate team members to establish a set event schedule, deliver on required tour numbers and over-deliver on sales results through first-class customer service throughout the event process.Position Summary:Develops and executes all facets of the events in a manner to ensure outstanding Profit per Tour statistics on the program.Executes site inspections, permit hearings, planning meetings and event execution.Builds strategic relationships with national partners to enhance the working environment, event quality and customer satisfaction.Communicates with site-level Project Directors, as well as Marketing Directors and Sales Managers on an ongoing basis to ensure events are on schedule and all goals are met.Develops site-specific operations plans for all aspects of event production (traffic management & parking, waste management, pedestrian flow, emergency & medical services, etc.).Forecasts resource requirements and develop event staffing plans.Determines and monitors resource requirements for each event.Manages venue relations and expectations throughout the event production life cycle.Creates, maintains and enforces schedules, budgets & event status.Sources venues; recommends and engages catering to execute quality event within predetermined budget.Negotiates agreements with outside providers and subcontractors to ensure lower cost & highest quality of service.Creates and submits purchase orders.Secures all necessary permits for event execution.Builds and maintains strong relationships with event vendors.Coordinates with other departments to ensure the successful delivery of an event.Prepares post-event reports.Creates and distributes event itineraries.Prepares shipping/transport of event related supplies by placing orders for items from vendors.Researches and stays up-to-date on event trends.Anticipates guest needs and exceeds their expectations.Provides superior customer service in accordance with the Company DRIven to Excellence standards.Consistently practices the Meaning of Yes® and maintain the highest standards of professionalism when interacting with fellow team members, management and all guests that attend each event.Operates office machinery (i.e., computer, copy machine, fax machine).Completes all required company trainings and compliance courses as assigned.Adheres to company standards and maintains compliance with all policies and procedures.Performs other related duties as assigned.Here's why you'll love it here!
  • Excellent benefits that start Day One (medical, dental, and vision)!
  • 401(k) with Employer matching
  • Employee Stock Purchase Program
  • Paid Time Off (PTO) that allows for adventure, rest, relaxation, or recuperation
  • Our Go Hilton Team Member Travel Program offers Team Member and family travel discounts
  • Perks at Work Discount Program
  • And so much more!
ABOUT YOU:
  • Positive, Professional Attitude: Enthusiasm and energy are essential.
  • Excellent Communication Skills
  • Team Player and Self-Starter: Thrive both independently and in a collaborative environment.
  • Flexible Schedule: Must be available on weekends and most major holidays.
  • Problem-Solving Skills: Ability to address challenges with creativity and focus.
On our own, we're outstanding. With you, we're extraordinary. As part of our sales team, your passion for building customer relationships is what creates exceptional moments.We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Hilton Grand Vacations