Events Coordinator
Alma Lasers
- Chicago, IL
- Permanent
- Full-time
- Planning, directing, evaluating, and executing trade show workshops and special events from initiation to implementation, including post event evaluation and lead generation (develop planning documents and recap reports upon project completion)
- Manage scheduling, inventory, and deployment of company event resources
- Secures all necessary resources, equipment, materials, and supplies for events
- Research, select, and negotiate contracts with venues suitable for the event. Coordinate logistics with venue staff, including setup, teardown, and technical requirements. Coordinate exhibits, graphics, presentations, hotel rooms, receptions, meetings, and other event components
- Manage event budgets, including tracking expenses, negotiating contracts, and identifying cost-saving opportunities.
- Identify and contract with vendors such as caterers, audio-visual companies, decorators, and transportation services. Coordinate vendor activities before, during, and after events.
- Develop marketing strategies to promote events and attract attendees. This includes managing social media campaigns and collaborating with marketing teams.
- Identify potential risks associated with events and develop contingency plans to address them.
- Oversee all aspects of events on the day of the event, including setup, registration, guest assistance, speaker coordination, and troubleshooting any issues that arise.
- Cultivate relationships with sales team, sponsors, vendors, and other stakeholders to foster partnerships and enhance the success of future events.
- Organize themed activities, workshops, or breakout sessions that align with the event's objectives and provide additional value to attendees. These could include hands-on demonstrations, panel discussions, or skill-building workshops.
- Work with clients or internal teams to develop creative event themes that align with the event objectives and target audience. This could involve brainstorming ideas, researching trends, and creating mood boards or concept presentations.
- Source and coordinate entertainment options such as live bands, DJs, performers, or interactive experiences that enhance the event atmosphere and engage attendees.
- Handles all ordering, receiving and delivery of promotional items
- Update and maintain trade show booth properties as necessary
- Initiative
- Problem Solving/Analysis
- Technical Capacity
- Organizational Skills
- Communication Proficiency
- Ability to retain large amounts of information
- Bachelor’s degree, or equivalent experience
- 1-2 years of tradeshow, meeting, and event planning experience, or related customer service experience
- Proficient in Power Point, Microsoft Outlook, Microsoft Word and Microsoft Excel
- Positive attitude and approach to the job responsibilities and the Alma team
- Microsoft Applications (MS Office, Excel, PowerPoint, and Outlook)
- Excellent organizational skills
- Ability to multitask and be flexible in nature
- Time management
- Creative with strong strategic planning skills
- Flexible to travel on short notice is a must
- Strong Communication skills
- Ability to multitask and be flexible in nature
- Ability to manage time to maximize performance
- Creative with strong strategic planning skills
- Ability to work independently and take ownership of responsibilities for event success
- Extremely organized with great follow through
- Flexible to travel on short notice is a must
- Initiative
- Problem Solving/Analysis
- Technical Capacity
- Organizational Skills
- Communication Proficiency
- Ability to retain large amounts of information
- Bachelor’s degree, or equivalent experience
- 1-2 years of tradeshow, meeting, and event planning experience, or related customer service experience
- Proficient in Power Point, Microsoft Outlook, Microsoft Word and Microsoft Excel
- Positive attitude and approach to the job responsibilities and the Alma team
- Microsoft Applications (MS Office, Excel, PowerPoint, and Outlook)
- Excellent organizational skills
- Ability to multitask and be flexible in nature
- Time management
- Creative with strong strategic planning skills
- Flexible to travel on short notice is a must
- Strong Communication skills
- Ability to multitask and be flexible in nature
- Ability to manage time to maximize performance
- Creative with strong strategic planning skills
- Ability to work independently and take ownership of responsibilities for event success
- Extremely organized with great follow through
- Flexible to travel on short notice is a must