Program Coordinator Assistant
- Tucson, AZ
- Permanent
- Full-time
Posting Number req23766
Department Senior VP Health Sciences
Department Website Link https://cats.med.arizona.edu/
Location University of Arizona Health Sciences
Address Tucson, AZ USA
Position HighlightsThe University of Arizona Health Sciences (UAHS) Clinical and Translational Sciences Research Center (CATS) is looking for a Program Coordinator Assistant to work closely with colleagues in a fast-paced environment. This position will offer ample opportunity to learn about the world of human subject clinical research. The position will work closely with the Directors, the Manager, and staff of the research center. CATS provides concierge-level service to all UAHS investigators in support of human subjects clinical trials. This is an exciting opportunity to work in a team environment with a strong customer service focus and to play a part in facilitating the groundbreaking research occurring every day at the University of Arizona. A successful candidate is responsible for providing program and administrative support including communicating with internal and external stakeholders, preparing documents and reports, collaboration on special projects, compiling records, scheduling meetings, organizing, and maintaining information, website management, composing correspondence and other documents, and analyzing data. Individuals successful in this role will be encouraged to explore opportunities for growth within our team’s established career ladder.Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .
Duties & Responsibilities
- Greet visitors, check in study participants utilizing internal systems, RedCap and MS Teams.
- Monitor general email box and REDCap for incoming appointments.
- Ensure resources, dates and times requested for study visits in CATS are available and send confirmations.
- Create and maintain CATS appointment forms for daily visits. Collect after study appointments and enter information into the internal billing system.
- Initiate CATS billing statement, send for study team approval, address error corrections and submit in UA Access for processing via internal billing.
- Monitor and maintain research parking spaces.
- Maintain the lobby appearance and refreshments.
- Support the operations of the unit by providing administrative support to the center.
- Submit facilities management requests as needed.
- Reserve rooms for meetings, prepares notices, agendas, takes minutes and distributes to attendees.
- Ensure the timely and accurate information flow to and from the CATS Research Center, via all types of means (correspondence, websites, newsletters, conferences, retreats, etc.).
- Management of Clinical Research Professionals activities (Listserv, tracking of onboarding/offboarding of staff, tracking training and immunizations).
- Coordinate Clinical Research Professionals monthly meetings.
- Maintain internal key log.
- Prepare P-Card forms for various vendors, submit and track payment.
- Maintain CATs CAT Card door access.
- Coordinate staff time off calendars. Maintain and make updates to the CATS website.
- High school diploma or high school diploma equivalency is required.
- Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.
FLSA Non-Exempt
Full Time/Part Time Full Time
Number of Hours Worked per Week 40
Job FTE 1.0
Work Calendar Fiscal
Job Category Organizational Administration
Benefits Eligible Yes - Full Benefits
Rate of Pay $18.15 - $22.69
Compensation Type hourly rate
Grade 4
Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our and our .
Career Stream and Level OC2
Job Family Administrative Support
Job Function Organizational Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies 1
Target Hire Date
Expected End Date
Contact Information for Candidates Maria Gordon I mgordon@arizona.edu
Open Date 8/25/2025
Open Until Filled Yes
Documents Needed to Apply Resume and Cover Letter
Special Instructions to Applicant
- Please note: If invited to interview, please be prepared to provide three (3) professional references.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.