Assistant Superintendent for Business Services
I-KAN
- Lincoln, NE
- Permanent
- Full-time
ASSISTANT SUPERINTENDENT FOR BUSINESS SERVICESReports to Superintendent of SchoolsRESPONSIBLE FOR:
Attendance/Enrollment
Director of Maintenance
Director of Food Service
Data Processing Technology
Department Purchasing Payroll
TransportationMAJOR RESPONSIBILITIES:
Serves as School Treasurer, Deputy Election Clerk and IMRF Agent. In the absence of the Superintendent, the Assistant Superintendent for Business Services has the responsibility to close schools for emergencies and inclement weather conditions. Supervises the financial affairs of the School District, including handling of all funds, accounting and reporting long-range planning. Prepares and administers the annual budget.DESCRIPTION OF POSITION:
The Assistant Superintendent for Business Services is responsible to the Superintendent of Schools. This position has responsibility for construction projects, financial projects, plant maintenance, purchasing operations, and the school lunch program. He/she administers the total accounting system, payroll and budgeting operation for the school district. He/she works with the Assistant Superintendent for Human Resources in computing salaries, projecting staffing needs, and assists in salary negotiations. Oversees student and community use of buildings including the collections of rental fees and charges in accordance with Board Policy.He/she also serves as the Attendance Coordinator and is responsible for gathering, organizing, and reporting information from district attendance centers, the community and other sources which is necessary and helpful to the operation of the school district. Specific attendance responsibilities include:1. Administers school district attendance accounting.
2. Prepares annual State Aid Claim and other required state or federal reports which
require attendance information. Supervises the work of assigned district personnel who
are responsible for compiling attendance information.
3. Works with Assistant Superintendent of Instructional Programs to maintain files on
in-school and out-of-school suspensions, expulsions, dropouts, as well as students who
have been placed in the Optional Education (S.A.L.T.) Program.PERFORMANCE RESPONSIBILITIES:
1. Supervises the financial affairs of the district, including handling of all funds, accounting and reporting
procedures and long-range planning.
2. Prepares and administers the annual budget.
3. Supervises the administration of purchasing, real estate, and insurance programs.
4. Supervises the district's supporting services through the Directors of Maintenance and
Food Service. In cooperation with First Student Transportation Services, is responsible
for the transportation program of the School District.
5. Supervises clerical personnel in the Business Office.
6. Works to maintain effective district community relations and interprets the financial
concerns of the district to the community.
7. Serves as a financial advisor on any existing programs, new programs, or new program
proposals in the district.
8. Consults with Superintendent and other personnel on questions relating to the district's
business affairs.
9. Serves as Deputy Election Clerk and IMRF agent.
10. Serves as School Treasurer for the School District.
11. Performs internal auditing functions and takes action for effective cost control as
needed.
12. Presents the financial statements to the Board of Education and makes
recommendations related to business and finance.
13. Assumes financial control and reporting for the annual holiday tournament.
14. Is responsible for the district's mainframe computer operations.
15. Supervises bidding and purchasing of all supplies, materials, and equipment.
16. Supervises storage and distribution of supplies and equipment.
17. Supervises all business office personnel and assists in recruiting, screening, hiring,
assigning, supervising, and evaluating personnel for positions in the offices under his
jurisdiction.
18. Coordinates negotiations for the following contracts: custodians, food service, and
maintenance.
19. Prepares financial reports as required by state and federal agencies having jurisdiction
over public school funds.
20. Writes handbooks on business procedures to be followed by business office personnel,
building administrators, secretaries, and teachers.
21. Compiles necessary statistical data for the preparation of the fiscal budget.
22. Advises Superintendent on business and financial questions or
additional duties as assigned.
23. Administers school district attendance/enrollment accounting.
25. Prepares annual State Aid Claim and other required state or federal reports which
require attendance information.
26. Completes any other tasks which may be assigned from time to time by the
Superintendent.
27. Maintains an accurate computerized inventory of all equipment and furniture in each
school in the district.
28. Actively participates in and abides by the school district's Employee Safety and Health
program and all policies and work practices designed to promote a safe work
environment. Accepts responsibility for safe conduct relating to all activities necessary to
carry out functions of this position.ADMINISTERS, COORDINATES, AND/OR SUPERVISES THE FOLLOWING PROGRAMS:
Attendance/Enrollment
Audio-Visual
Building Rental
Business Affairs of School District
Driver Education Claims (3221)
School Lunch-Federal (4461)
School Lunch-Free/Reduced (3251)
School Lunch-Summer (4463)
State Aid Entitlement Student FeesCOMPLETES THE FOLLOWING REPORTS:
Annual Federal Financial-Compliance Section (ISBE 62-18 & 62-21)
& Schedule of Federal Financial Assistance
Annual Financial Statement for Publication (ISBE 50-37)
Certificate of Tax Levy (ISBE 50-02)
General State Aid Entitlement (ISBE 50-11)
Grade Level Cost Differences (ISBE 54-26)
Public School Fall Enrollment & Housing Report (ISBE 87-03)
School District Annual Financial Report (ISBE 50-35)
Schedule of Findings & Questioned Costs & (ISBE 62-23)
Auditee Corrective Action Plan School District Budget Form (ISBE 50-36)
State Aid Pre-Claim (ISBE 50-110)SERVES AS THE REPRESENTATIVE OF THE SCHOOL DISTRICT TO THE FOLLOWING STATE AND NATIONAL ORGANIZATIONS:
Association of School Business Officials International (ASBO)
Illinois Association of School Business Officials (IASBO)EVALUATES THE FOLLOWING PERSONNEL:
Director of Maintenance
Director of Food Service
Business Office PersonnelTERMS OF EMPLOYMENT:
12-month
Salary determined by the Board of EducationEVALUATION:
Job performance will be evaluated in accordance with provisions established by the Superintendent of Schools.ADA COMPLIANCE
Physical Ability: Tasks involve the regular and at times, sustained performance of moderately physically demanding work, typically involving some combination of climbing and balancing, stooping, kneeling, crouching, crawling, and that may involve the lifting, carrying, pushing, and/or pulling of moderately heavy objects and materials (objects occasionally weigh up to 20-50 pounds).Sensory Requirements: Some tasks require the ability to perceive and discriminate odors. Some tasks require the ability to perceive and discriminate tastes. Some tasks require oral communications ability. Most tasks require visual perception and discrimination.Environmental Factors: Tasks are regularly performed with potential exposure to adverse environmental conditions, such as strong odors, wetness, humidity, machinery, and temperature.Climbing:
Ability to ascend or descend ladders using feet and legs and/or hands and arms. Body agility is emphasized. (This factor is important if the amount and kind of climbing required is greater than that of ordinary motion).
Balancing:
Ability to maintain body equilibrium to prevent falling down when walking/standing, or crouching on narrow, slippery, or erratically moving surfaces. (This factor is important if the amount and kind of balancing exceeds that of ordinary motion).
Stooping:
Ability to bend body downward and forward by bending spine at the waist. (This factor is important if the position requires an amount of stooping greater than normal motion).
Kneeling:
Ability to bend legs at the knees to come to a rest on the knee or knees.
Crouching:
Ability to bend the body downward and forward by bending the leg and the spine.
Reaching:
Ability to extend hand(s) and/or arm(s) in any direction.
Standing:
Ability to stand for prolonged periods of time.
Walking:
Ability to move about on foot to accomplish assigned tasks, particularly for long distances.
Sitting:
Ability to remain in a seated position for a prolonged period of time.
Pushing:
Ability to use upper extremities to press against an object with steady force in order to thrust forward, downward, or outward.
Pulling:
Ability to raise objects of varying sizes and weights from a lower to a higher position or moving objects horizontally from position to position.
Lifting:
Ability to raise objects of varying sizes and weights from a lower to a higher position
or moving objects horizontally from position to position. (This factor is important if it
occurs to a considerable degree and requires the substantial use of the upper
extremities and back muscles).
Fingering:
Ability to pick, pinch, type, or otherwise work, primarily with fingers rather than with the whole hand or arm, as in handling.
Grasping:
Ability to apply pressure to an object with the fingers and palms.
Feeling:
Ability to perceive attributes of objects, such as size, shape, temperature, or texture, by touching with the skin, particularly that of the fingertips.
Talking:
Ability to express or exchange ideas by the means of spoken word. Those activities in which detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
Hearing:
The ability to perceive speech and other environmental sounds at normal loudness levels.
Acuity Visual:
The power to see at a level, which allows reading of numbers, text, and operation of equipment.
Acuity Motions:
Repetitive ability to move the wrists, hands, and/or fingers in a repetitive motion.Interested candidates may apply online at www.ksd111.org
Applications will be accepted until the position is filledMs. Shemeka Fountain
Assistant Superintendent for Human Resources
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