Administrative Assistant

  • Brookfield, WI Waukesha, WI
  • Permanent
  • Full-time
  • 7 days ago
  • Apply easily
St. Luke Parish, Brookfield, a welcoming community of approximately 500 households, is seeking a full-time Administrative Assistant.
This position is responsible for resonating the tone and culture of the parish while interacting with others in-person, on the phone and in written communication. Provides office support with a variety of administrative and clerical activities and tasks.Duties and ResponsibilitiesMinistry of Customer Service:
  • Greet people at Door/Phones: Answer/direct incoming calls/emails
  • Provides a professional, pleasant, and organized office atmosphere for diverse internal and external customers and visitors.
Skills * Professional working attitude and collaborative approach with a positive attitude.
  • Strong written and verbal communications skills.
Abilities * Exhibits promptness, flexibility, and dependability.
  • Attention to detail.
  • Ability to work with and without direct supervision.
  • Ability to multitask, prioritize and organize.
  • Ability to maintain confidentiality.
  • Exhibit patience and calmness in chaotic situations.
Office Support:
  • Oversee and participate in bulletin and other communication productions.
  • Background clerical work, including typing and filing, for parish events, as needed.
  • Changes messages on parish signage and phone system.
  • Receives, sorts, and forwards incoming mail.
  • Orders, stocks and distributes office supplies.
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating.
  • Proofreading and editing materials as requested.
  • Maintains facility calendar.
Records/Reports
  • Enters new parishioner data and updates existing parishioner data into parish census program, and electronically transmit information to envelop service vendor.
  • Oversees posting of parishioner contributions and prepares contribution statements.
  • Schedules Mass intentions.
  • Maintains sacramental registers, e.g., baptisms, marriages, deaths, confirmation, communion.
  • Communicate with IT Company Troubleshoot office IT/Copier and other equipment issues
  • Completion of Archdiocesan and/or government reports.
Other:
  • Documents and manages facilities keys. Serves as liaison to school tenant with Pastor
  • Participate in the parish goals and objectives as they relate to hospitality.
  • Maintains orderly files and a clean, organized office space.
  • Special projects based on the cycle of the parish.
  • Archdiocesan sponsored respective training/workshops.
  • Other duties as assigned.
Qualifications * High school degree or equivalent.
  • Comprehensive knowledge and application of grammar, spelling, and punctuation.
  • One to three years office or customer service experience required.
  • Working knowledge in MS Office products and office equipment.
  • Proficient typing skills.
  • Must have a valid driver’s license for the State of Wisconsin.
  • English required (Bilingual welcome)
  • Active participant in the work of the Catholic Church, preferred.
CompensationTypeNotesFull time, Mon-Fri with some evening hours required. Salary commensurate to education; experience and ability. Fulltime with generous benefits.Additional InformationStart DateLocationSt. Luke - Brookfield (M04)DepartmentCountyWaukeshaJob CategoryParishes - Office/ClericalEmployment TypeFull TimeNotesTo Apply

Archdiocese of Milwaukee