Executive Team Administrative Assistant

• Work directly with the Executive Officers to support all aspects of daily work routine.
• Maintain the Executive Officers’ calendar, including scheduling meetings, appointments, events and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as contact when needed for the Executive Officers by helping to coordinate the work of the different groups and providing administrative support.
• Advise Executive Officers of time-sensitive and priority issues, ensuring appropriate follow-up.
• Compose and prepare letters relating to routine correspondence for the Executive Officers signature(s).
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate.
• Prepare, reconcile and submit expense reports.
• Maintain paper and electronic filing systems.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
• Other additional and/or alternative duties as assigned from time to time, including other departments or Executives as needed.

• Associate or bachelor's degree in higher education preferred.
• 1-2 years' experience of administrative support experience, preferably supporting senior-level executives.
• Comfortable interacting with high-level executives
• A detail-oriented self-starter with prior experience in fleet or logistics
• A team player capable of cultivating productive working relationships across the organization
• Thrives in a fast-paced environment
• Someone who exhibits sound judgment with the ability to prioritize and make decisions
• Resourceful, can-do attitude
• Energetic and eager to tackle new projects and ideas
• Exceptional writing, editing, and proofreading skills
• Excellent organization and time-management skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills

• 401(k) Retirement Plan – 100% match on the first 3% of contributions, followed by a 50% match on the next 2%.
• Company-Paid Health Insurance – Comprehensive medical coverage, with the option to add dental and vision at your own expense.
• Paid Time Off (PTO) – Generous leave to support work-life balance.
• Paid Holidays – Six (6) company-designated holidays per year.

Anew Transport