WDVA Payroll Supervisor/Fiscal Analyst 5, Full-Time - Permanent, Olympia Central Office
- Olympia, WA
- $71,472-93,804 per year
- Permanent
- Full-time
- Ensure the agency is in compliance with federal, state, and agency policies.
- Prepare quarterly reports and payment to federal and state agencies.
- Interpret OFM/IRS/DES payroll rules, policies, and procedures.
- Review unemployment benefit charges, wage verification, and cost distributions.
- Review and analyze HRMS payroll results and reports, to include analysis and reporting of overtime and leave usage.
- Serve as the subject matter expert in projects involving payroll or delegate to a staff member who can effectively serve in that role.
- Draft policy and procedure updates as needed.
- Interpret RCWs, Civil Service Rules (WAC 357), and bargaining agreements to determine employee compensation.
- Review DES accounts receivable statements and transmittals and prepare journal vouchers.
- Reconcile DRS and HCA accounts.
- Review and analyze HRMS reports related to employee/employer insurance premium.
- Supervise, train, and review the work of two Fiscal Analysts 3 and two Fiscal Analysts 2 positions performing payroll processing and benefit activities.
- And more!
- Professional experience may substitute for the required education but not for the accounting credit hours.
- Bachelor's degree, which includes 18 quarter or 12 semester hours in accounting, auditing, AND four (4) years of higher-level professional payroll experience.
- Knowledge of Office of Financial Management (OFM) rules and regulations, including the State Administrative and Accounting Manual (SAAM).
- Knowledge and experience with:
- Human Resource Management System (HRMS), Cross-Application Time Sheet (CATS), and ProviderOne system.
- Working with the Agency Financial Reporting System (AFRS), Financial Toolbox, and Enterprise Reporting System (ERS), as well as DRS Employer Reporting Application (IERA).
- Managing benefits for healthcare insurance and other state employee payroll-related deductions and benefits.
- Managing benefits for healthcare insurance and other state employee payroll-related deductions and benefits.
- Supervising professional payroll staff.
- Skills and abilities:
- Excellent communication skills; written and oral are essential and are used via email, phone, in-person, in meetings, and in complex written responses to payroll issues.
- Attention to detail and ability to analyze complex RCWs and WACs related to payroll and benefits.
- Advanced analytical skills and the ability to identify, obtain, examine, and evaluate information for relevance to an issue.
- People Management:
- Meet regularly with each employee to establish and clarify expectations and provide feedback and coaching.
- Effectively monitor and track employee performance.
- Identify and retain talent.
- Work with staff to diagnose problems, develop solutions, and monitor progress.
- Take effective action with employees when performance coaching efforts fail and situation warrants action.
- Identify employee development needs and provide meaningful development opportunities.
- Conduct quality performance appraisals on time.
- Managing for Results:
- Establish performance expectations and goals for team that are specific and measurable; accept personal responsibility for results.
- Ensure that all team members have the resources and tools to meet performance expectations.
- Meet regularly with team to discuss team performance and ways to improve.
- Must be able to pass a DSHS BCCU Background Check prior to beginning services and every two (2) years in accordance with WDVA Policy 615.000 Background Checks. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
- Must sign the confidentiality statement for all employees.
- Must become familiar and comply with all DVA policies and procedures and Collective Bargaining Agreements as applicable.
- Must maintain regular and reliable attendance.
- Must successfully complete, within mandated time frame, employee orientation and all other mandatory annual, in-service, and other required training.
- In an emergency, may be asked to stay for an extended period and perform duties appropriate to the situation.
- Must have a valid driver's license.
- Must be able to travel to WDVA locations throughout the state.
- Computer usage requires professional business use of internet, Outlook, and DVA IT equipment.
- Periods of mandatory overtime may occur without advanced notice.
- Positions requiring travel must have a valid unrestricted driver's license and must be insured if driving a privately owned vehicle on state business.
- Candidates who are offered a job with WDVA must possess work authorization which does not require sponsorship by the employer for a visa now or in the future.
1. A letter of interest describing specific qualifications.
2. A current resume detailing applicable experience and education.Finalists will be asked to provide a list of at least three professional references with current telephone numbers.Other Information:
- This position is non-represented.