Surgery Scheduler Coordinator

CommonSpirit Health

  • Lexington, KY
  • $17.04-23.43 per hour
  • Training
  • Full-time
  • 1 month ago
The posted compensation range of $17.04 - $23.43 /hour is a reasonable estimate that extends from the lowest to the highest pay CommonSpirit in good faith believes it might pay for this particular job, based on the circumstances at the time of posting. CommonSpirit may ultimately pay more or less than the posted range as permitted by law.Requisition ID 2025-420244 Employment Type Full Time Department Gastroenterology Hours/Pay Period 80 Shift Day Weekly Schedule day Remote No Category Administrative and ClericalResponsibilitiesThis position schedules all patient visits and special procedures for Surgical Services, avoiding conflicts and assuring communication of vital information to required parties. The Surgery Scheduler, as our first line customer service representative, maintains a professional demeanor and appearance that promotes department goals.Essential Key Job Responsibilities * Schedules all patient surgeries, along with any special procedures ordered for the Main Operating Room, Outpatient Surgery Center as well as Off Site Anesthesia cases.
  • In depth knowledge of case duration, including the acuity of the patient as well as the added time for trauma and other possible procedures based on the surgeon performing the case.
  • Maintains knowledge of fellows' and physicians' schedules and special needs, and uses information to avoid scheduling conflicts.
  • Maintains familiarity with referring physicians and their staff and uses the information to provide superior customer service to patients and physicians.
  • Understands conflict scheduling, and takes the necessary steps to avoid errors.
  • Provides accurate scheduling information for both internal and external customers.
  • Understands and follows OR Blocks for the physician or services, block time schedules.
  • Verifies demographic information is correct in the Hospital Information System.
  • Schedules Preadmission Testing appointments.
  • Print surgery schedules, MD Scheduling and Activity reports as well as other forms as needed.
  • Verify all cases day before surgery.
  • Enter Anesthesia and Nursing assignments into the scheduling program.
  • Notify team leaders of special equipment and requests and Call Sales Reps when needed.
  • Verify and approve Vendor visits trough the Vendor Credentialing System.
  • Contacts perfusionist, cellsaver, Neuro monitoring, Endo, KTP Laser, Omniguide Laser, etc.
  • Schedules Intra-Op Tee, EMG, SSEP, Cord Monitoring etc with departments involved.
  • Orders special drugs. Tobra beads, Chemo, Mitomycin, etc.
  • Order office supplies - Keep supplies stocked
  • Serve as liaison for physicians between patients, clinics and private offices.
  • Monitor Physician suspensions for delinquent medical records and notify residents of suspensions for un-dictated OP notes.
  • Verify all surgeon privileges through med staff and communicates with the medical staff office.
  • Validate with Admissions that all surgeries scheduled for the next day are clear of insurance authorization problems that may impact the hospital financially. Notify management if needed.
  • Personally collaborates with surgeons to solve problems, resolve conflicts and ensures the highest quality of patient care.
  • Assist the Anesthesia department lead with the OR schedule and any other related issues.
Performs other duties as assigned by authorized personnel or as requested to meet the needs of facility as well as internal and external customers and cross-trains to perform other appropriate clerical tasksQualificationsRequired Education and Experience
  • High School Diploma (or GED equivalent) and graduation from an accredited Medical Assistant program. May require specialized training such as Non-Certified Radiologic Technician (NCT).
Required Licensure and Certifications
  • Current/valid Certified Medical Assistant (CMA) certification required or Registered Medical Assistant (RMA) required if applicable.
  • BLS - CPR certification via the American Heart Association
OverviewWelcome to CHI Saint Joseph Medical Group, a full service network of primary care services specializing in family, internal, geriatric and pediatric care serving 88 locations across central and Eastern Kentucky. CHI Saint Joseph Medical Group is dedicated to delivering customized care based on the unique needs of our patients and is recognized as a Best Place to Work in Kentucky for two years in a row (2023-2024).CHI Saint Joseph Health is part of CommonSpirit Health, a non-profit, Catholic health system dedicated to advancing health for all people. With approximately 175,000 team members and 25,000 physicians and advanced practice clinicians.Our commitment to serve the common good is delivered through the dedicated work of thousands of physicians, advanced practice clinicians, nurses, and staff; through clinical excellence delivered across a system of 140 hospitals and more than 2,200 care centers serving 24 states.Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit .Map this locationLook for gyms, restaurants, doctors and schools in the area.No featured jobsNo recently viewed jobsYou have no saved jobsLoad moreFollow us on social mediaEqual OpportunityCommonSpirit Health™ is an Equal Opportunity/Affirmative Action employer committed to a diverse and inclusive workforce. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, parental status, ancestry, veteran status, genetic information, or any other characteristic protected by law.Read MoreCommonSpirit Health™ will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c). External hires must pass a post-offer, pre-employment background check/drug screen. Qualified applicants with an arrest and/or conviction will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, ban the box laws, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances. If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request. We will only respond to messages left that involve a request for a reasonable accommodation in the application process. We will accommodate the needs of any qualified candidate who requests a reasonable accommodation under the Americans with Disabilities Act (ADA). CommonSpirit Health™ participates in E-Verify.

CommonSpirit Health