Executive Administrative Assistant

The Potter's House

  • Dallas, TX
  • Permanent
  • Full-time
  • 29 days ago
  • Apply easily
The Executive Administrative Assistant is responsible for the coordination and management of schedules, activities, and providing administrative support for the Executive.Duties & Responsibilities: Responsibilities including but not limited to:
  • Performs complex and confidential secretarial functions including developing and typing taped dictation or written correspondence. Responds to routine external correspondence.
  • Manage Executive Director's calendar and independently schedules appointments
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
  • Screen incoming calls from staff, media, community and business leaders and correspondence and responds independently when possible
  • Prepare memorandums outlining and explaining communications procedures and policies to internal staff.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
  • Open, sort, and distribute incoming correspondence, including faxes and email
  • Develops and maintains positive relationships with collaborating organizations, and multiple internal departments throughout
  • Represent Executives in staff meetings and other functions when they are unable to attend
  • Organize programs, events, meetings or briefings by arranging for facilities and caterers, issuing information or invitations, and coordinating speakers.
Basic Qualifications:
  • Bachelor's degree
  • At least 5 years of experience
Preferred Qualifications:
  • Proficient in Microsoft office suite … Outlook, Word, Excel, Power Point and Access
  • Ability to plan, assign, and direct work
  • Ability to effectively communicate with all levels of internal and external customers both written and verbally
  • Ability to work on a number of projects simultaneously in a timely fashion
  • Ability to create and maintain database and spreadsheet files
  • Ability to arrange complex and detail travel plans and itineraries, compile documents for travel-related meetings, and accompany Executives when requested
  • Experience with project management and its software
Benefits:
  • 401(k)/ 401K matching
  • Dental/Vision insurance
  • Employee assistance program
  • Flexible spending account
  • Health/Life insurance
  • Paid time off
  • Tuition reimbursement
Schedule:
  • 8-hour shift
  • Days may vary depending on need of Executive
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Such tasks shall be capable of being performed with reasonable accommodation, if necessary, that does not impair a business necessity or impose an undue business hardship and without presenting a direct threat to the safety to the applicant or others.Powered by JazzHR

The Potter's House