Executive Administrative Assistant / Service Scheduler

Durr Systems Inc

  • Southfield, MI
  • Permanent
  • Full-time
  • 21 days ago
  • Apply easily
Are you looking for a stable, rewarding position, with great benefits and a supportive team? The Dürr Systems Clean Technology Division (CTS) is a global leader providing pollution control, drying technologies and battery electrode production equipment. As an employer, Dürr is a unique business that offers a collaborative, friendly small company work culture with the financial benefits and growth opportunities available from a large corporation. With an emphasis on employee appreciation and work lifestyle balance, Dürr strives to be an employer of choice.Location: Southfield, MIPosition Summary: We are a growing organization seeking individuals with excellent communication and organizational skills to provide daily administrative support and perform daily scheduling activities for our Operations and R&D teams.Administrative responsibilities in support of CTS R&D VP, Operations Director and other Senior Managers in the Southfield, MI office will include:
  • Manage a wide variety of complex and confidential situations by exercising discretion and independent judgment.
  • Manage schedules, arrange meetings with other departments, orgnizations or clients.
  • Events planning and coordiantion with administrative assistants within other divisions.
  • Review timesheets for R&D, Project management and installation supervisor staffs.
  • Book domestic and international travel plans working with the Durr travel agency and program.
  • Upload, manage and submit expense reports for Durr employees
  • Interact with other executive staff, management and employees to support their needs and address their concerns.
  • Draft, review and revise correspondence, e-mail, reports and multi-media presentations.
  • Perform language translation of document utilizing Durr provided software - languages include German, Italian, Swedish and English.
Scheduling responsibilities will include generating cases within a Customer Relations Management software to plan and record assignments in support of internal and external customers. Manage schedule updates and collect site requirements for a team of ten installation supervisors. Essential duties will include:
  • Receive requests from internal and external customers and process the request efficiently and appropriately.
  • Work closely with customers to define scope of work and schedule demands to assign proper technician to work order.
  • Gather support documentation from team members to provide clear definition of assignment requirements to technicians.
  • Create Service Requests outlining EH&S needs, and other site requirements.
  • Manage schedule changes and available resources.
  • Gather and compile and store site records after assignments have been completed.
  • Occasionally generate reports and other documents in support of department team members.
Qualifications
  • Two or Four Degree in Business Administration or related field
  • Certified Administrative Professional
  • Thorough knowledge of MS Office Software, Word, Excel, PowerPoint.
  • Excellent communication and organizational skills.
The Dürr CTS group is a strong growing team within a stable corporate structure. We will reward your talent and efforts with advancement opportunities, great pay and flexible work-life balance. If these are of interest to you we look forward to discussing this opportunity with you.Job Posted by ApplicantPro

Durr Systems Inc