Executive Administrative Assistant / Service Scheduler
Durr Systems Inc
- Southfield, MI
- Permanent
- Full-time
- Manage a wide variety of complex and confidential situations by exercising discretion and independent judgment.
- Manage schedules, arrange meetings with other departments, orgnizations or clients.
- Events planning and coordiantion with administrative assistants within other divisions.
- Review timesheets for R&D, Project management and installation supervisor staffs.
- Book domestic and international travel plans working with the Durr travel agency and program.
- Upload, manage and submit expense reports for Durr employees
- Interact with other executive staff, management and employees to support their needs and address their concerns.
- Draft, review and revise correspondence, e-mail, reports and multi-media presentations.
- Perform language translation of document utilizing Durr provided software - languages include German, Italian, Swedish and English.
- Receive requests from internal and external customers and process the request efficiently and appropriately.
- Work closely with customers to define scope of work and schedule demands to assign proper technician to work order.
- Gather support documentation from team members to provide clear definition of assignment requirements to technicians.
- Create Service Requests outlining EH&S needs, and other site requirements.
- Manage schedule changes and available resources.
- Gather and compile and store site records after assignments have been completed.
- Occasionally generate reports and other documents in support of department team members.
- Two or Four Degree in Business Administration or related field
- Certified Administrative Professional
- Thorough knowledge of MS Office Software, Word, Excel, PowerPoint.
- Excellent communication and organizational skills.