OFFICE ASSOCIATE, OPT. 2
- Springfield, IL
- Permanent
- Full-time
Agency: Department of Public Health
Class Title: OFFICE ASSOCIATE - 30015Office: Policy, Planning, and StatisticsDivision: Vital RecordsPosting ID: 27-25-0298/ 49039Posted: XX-XX-XXXX
Skill Option: Keyboarding
Salary: Anticipated Starting Salary $4,004/month; Full Range $4,004-$5,245 /month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: .PLEASE NOTE: THIS POSITION DOES NOT OFFER A REMOTE, HYBRID, OR ALTERNATIVEWORK SCHEDULE.This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position OverviewThe Illinois Department of Public Health is seeking a highly motivated individual to perform a variety of complex and specialized confidential processes regarding vital records. Will converse and assist the public in person, by phone and in writing to a variety of inquiries requiring knowledge of the Illinois Vital Records Act and Code. Makes independent decisions within the scope of the assigned area of responsibility, exercising considerable independent judgment in making determinations on various important vital records and problems which do not involve deviation from established polices and procedures.Benefits StatementAs a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
- Competitive Group Insurance benefits including health, life, dental and vision plans.
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- 10-25 days of paid vacation time annually (10 days for first year of state employment)
- 12 paid sick days annually which carryover year to year
- 3 paid personal business days per calendar year (pro-rated dependent on start date)
- 13-14 paid holidays per year
- 12 weeks of paid parental leave
- Employee Assistance Program and/or mental health resources
- Prepares certified and non-certified photographic reproductions of specific documents.
- Types amendments on IVRS for certificates of birth and death and on paper for fetal deaths as provided by co-workers through photocopies of records with noted amendments.
- Regularly lifts, moves and search through bound books of records for specific documents indicated by co-workers within unit or other operation areas in the Division of Vital Records and routes the record for the indicated process.
- Verifies information, corrections or amendments on records by telephone to co-workers within unit or other operating areas in the Division of Vital Records..
- Processes new certificates of birth based on legal adoption and legitimation and places “place holders” in the correct position and ensures the removal of the certificate withdrawn.
- Trains and works with new employees or part-time personnel assigned at Archives in the different methods and procedures for entering all amendments on the face of original certificates of fetal death and on IVRS.
- Performs other duties as required or assigned which are reasonably within the scope of those enumerated above.
- Requires knowledge, skill and mental development equivalent to the completion of high school.
- Requires two (2) years of office experience.
- Requires the ability to type accurately at 45 w.p.m. rate.
Work Location: 925 E Ridgely Ave, Springfield, Illinois, 62702
Agency Contact: DPH.HRRecruiter@illinois.gov
Posting Group: Office & Administrative SupportThis position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).APPLICATION INSTRUCTIONS:Use the “Apply” button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon.Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the for State employees and review theNon-State employees: on – click “Application Procedures” in the footer of every page of the website.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:donotreply@SIL-P1.ns2cloud.comsystems@SIL-P1.ns2cloud.com