Assistant Administrator (Montessori School)

• 1-3 years of experience working with children ages 3-6 years of age.
• Must be motivated and able to work independently, as well as part of a team.
• Must demonstrate a positive attitude with a commitment to kindness, respect, and customer service.
• Must have oral and written proficiency in the English language.
• Must be able to work the hours of the position based on the organization’s needs.
• Must have current Infant/Child CPR, First Aid, SUID/Abusive Head Trauma training or they must be obtained within the initial review period. (CW will cover the cost of all necessary trainings.)
• AMI Montessori Primary training preferred but not required.

• Excellent customer service, interpersonal, and diplomatic skills when interacting with children and adults;
• A strong ability to multi-task and remain focused and good-humored under pressure;
• Superior ability to prioritize tasks;
• Superior written and verbal communication skills;
• Ability to work well in a team;
• Proficiency in computer software programs (MS Word, MS Excel, MS Access);
• Comfortable using online software (MailChimp, SignUp Genius, Transparent Classroom, BiddingOwl);
• Ability to perform internet research; experience with marketing and social media;
• Knowledge of office machines and their basic maintenance;
• Ability to work comfortably with quickly shifting priorities and interruptions;
• Ability to use discretion with confidential information, as this position is exposed to information regarding families and students that must be kept confidential at all times;
• Knowledge of Minnesota Department of Human Services Licensing requirements for childcare centers a plus.

• Answer phones, check voicemail, set up e-mail auto-response and voice mail message during school breaks;
• Deliver and relay messages to classrooms;
• Order/buy program and office supplies;
• Maintain/manage lending library;
• Create timesheets, add up timesheets for payroll and submit payroll sheets to Head of School;
• Prepare mailings;
• Maintain and execute billings;
• Organize supply closet and manage stock/inventory;
• Coordinate with Parent Engagement Committee regarding gear sale, parent education nights, open house, parent socials, spring auction, and other activities;
• File notices, newsletters, articles, etc. in Parent and Staff Folders;
• Collect and distribute daily mail; submit mail holds during school breaks;
• Copier maintenance, including calling in for repairs or ink;
• Maintain clean, welcoming front desk & lobby area;
• Manage hotel, and travel bookings.

• Assist in marketing copy and creating flyers/signs;
• Edit and proofread communication.

• Organize, maintain and audit student files;
• Maintain CW database (including student records, emergency contacts, medical & dietary restrictions, field trip permissions, etc.);
• Coordinate attendance (check-in/check-out) procedures for all classrooms (includes printable as well as online check in/out management);
• Notify parents of sick children;
• Process, track, and file Extra Hours Requests and notify classrooms of any schedule changes;
• Maintain school, staff, head of school and office calendar;
• Oversee parent observation scheduling by sending out parent reminders and notify Guides to upcoming observers;
• Assist with drop-off and pick-up;
• Assist Guides, Assistants, Aides and Children when needed;
• Assist with preparation and hosting of school events (space and transportation booking, set-up, clean-up, catering, etc);
• Maintain staff roster and school children/parent rosters;
• Coordinate with public school districts regarding transportation reimbursements.

• Schedule tours for prospective parents, serve as initial contact for answering prospective parents’ questions;
• Maintain communications with enrolling prospective families by sending out notifications and requests in regard to receiving applications, setting up child visits, receiving tuition agreements and applicable payments;
• Maintain and distribute all enrollment, re-enrollment, and summer enrollment documents and enter received forms into CW database.

• Employee discount
• Paid time off
• Professional development assistance

• Day shift
• Monday to Friday

• High school or equivalent (Preferred)

• Day Shift (Required)

Childrens Workshop