Executive Administrative Assistant

• Provide executive support to the Operations Team including calendar management, travel arrangements, expense reports, and general administrative tasks
• Process invoices, payments, and support budget management, including reconciliation
• Manage and prioritize scheduling, resolving conflicts, and organizing meeting and event logistics (location, audio/video, meals, etc.)
• Prepare and refine meeting materials, including drafting, editing, and tracking documents
• Manage daily meetings/events, ensure activities run smoothly, and adapt to last-minute changes as needed
• Coordinate briefings and prepare meeting materials for internal and external events and provide thorough preparation for executives
• Assist in daily operations management, goal setting, and policy development, exercising discretion and prioritization of tasks
• Prepare documents and items for signature as needed
• Initiate and manage correspondence, triage emails and calls, resolve inquiries, and liaise for the VP of Operations
• Prepare special reports and summaries, assist in managing daily operation of the office, and may assist in developing administrative goals and policies
• Stay informed of activities relating to Operations’ programs and initiatives, apprising the leader of issues when deemed necessary
• Coordinate information flow from VP of Operations’ office
• Administer the Company's employee recognition, engagement, and uniform programs
• Serve as back-up to office reception and customer service phone line
• Other departmental duties as assigned

• Highly professional and ethical with strong morals and integrity
• Excellent written and oral communication skills with the ability to communicate professionally and effectively in person, on the phone, or electronically
• Strong interpersonal skills with the ability to build and maintain internal and external relationships
• Strong organizational skills and attention to detail, with the ability to work under pressure prioritize and handle multiple competing tasks and demands simultaneously
• Ability to maintain strict levels of confidentiality
• Exhibits polite and professional communication via phone, email and mail
• Good judgment with the ability to make timely and sound decisions under pressure
• Ability to work independently as well as collaboratively with other staff members to accomplish the goals and objectives of the organization
• Ability to travel for Company business; valid driver's license

• High school degree or equivalent. Bachelor’s degree preferred.
• 3+ years of administrative or clerical experience. Executive experience preferred.
• Proficient in Microsoft Office products
• Extremely organized with strong time-management skills
• Ability to maintain confidentiality when dealing with sensitive information

• Health, Dental, & Vision Insurance
• Weekly Pay
• 401(k) with up to 4% company match
• Paid Vacation, Sick, and Holidays
• Paid Parental Leave
• Employee Assistance Program
• Accident, Critical Illness, Short-Term & Long-Term Disability Insurances

Road Ranger