Event Coordinator

LL Global, Inc

  • Windsor, CT
  • Permanent
  • Full-time
  • 2 months ago
For more than a century, LIMRA and LOMA have served as the largest trade association supporting the insurance and related financial services industry. Today, we’re working with over 700 member companies around the world to help them understand industry trends, inform their strategies, develop their talent, and create solutions that advance the industry. Companies come to us because no other organization is in a better position to help them understand their customers, markets, distribution channels, and competitors. Leading life insurance and financial services organizations around the world rely on their membership for one simple reason – they can make bottom-line decisions with greater confidence.LIMRA, LOMA, and our parent organization, LL Global Inc., are an international research and education trade association for the insurance, retirement, and financial services industries, serving the needs of more than 1,200 member companies across 64 countries.Leading life insurance and financial services organizations around the world rely on their membership for one simple reason - they can make bottom-line decisions with greater confidence. Companies look to us because no other organization is better positioned to help them understand their customers, markets, distribution channels, and competitors.We believe that greatness is built from the inside out. It is created by individuals who share common goals, and who support and rely on one another to achieve them. Our core values (Integrity, Customer Focus, Adaptability, Respect and Excellence) guide us in how we treat, respond to and interact with our customers, and one another. We do our best to support our employees in making the most of their lives both inside and outside of work.We are looking for an experienced Event Coordinator to assist in organizing stellar events from conception through completion. The Event Coordinator must be well-organized and competent in project management. Communication skills and attention to detail will set apart the best among the candidates. Add enthusiasm and passion for the job and you’ll be our ideal candidate.Responsibilities:Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event evaluations
  • Assist in coordinating event details for an average of 10-15 meetings and conferences
  • Schedule and manage event planning meetings with appropriate stakeholders and coordinate with them regularly
  • Meet regularly with event stakeholders to gain an understanding of the event's purpose and goals
  • Maintain a thorough understanding of event details and requirements for each assigned event
  • Outline the scope of the event, including time, date, location, expected attendance and budget
  • Partner with Event Planners to plan and organize assigned meetings and events in accordance with financial and time restraints
  • Work with internal partners to plan, schedule and organize time slots and speakers at event
  • Manage and track vendor contracts with the departments Administrative Assistant to properly document, file and archive
  • Track the overall event expenses regularly in conjunction with the Event Planner
  • Schedule internal and external speaker rehearsals
  • Carefully supervise event preparation activities and manage onsite registration components.
  • Coordinate and monitor event timelines and ensure deadlines are met
  • Offer solutions to resolve problems in a timely manner
  • Gather post event results and communicate with the event planning team
  • Partner with Marketing on communication timeline and deliverables in an effort to publicize the event
  • Administer buildout of event application based on event needs
  • Manage all project delivery elements within time limits
Qualifications and Requirements:
  • Bachelor's degree (preferably in Hospitality Management, Marketing, Business, or Communications)
  • 2-3 years’ experience in planning or executing events of varying sizes
  • Ability to multi-task and adapt to changing priorities and duties
  • Capable of running multiple projects/events at one time with varying deadlines and deliverables
  • Ability to manage external vendor resources and relationships
  • Effective communication, including writing, speaking and interpersonal communication
  • Quick critical thinking and problem-solving abilities
  • Ability to maintain high level of accuracy and attention to detail
  • Proficiency with the Microsoft Suite, including Word, Excel, PDF and PowerPoint
  • Ability to work in a fast-paced, multi-project environment, producing quality outcomes while ensuring all deadlines are met
  • Possess exceptional organizational and interpersonal communication (written and oral) skills
  • Self-motivated, able to work both independently, and in a team environment
  • Strong work ethic with enthusiasm for learning all aspects of planning and executing conferences
  • Excellent customer service and client relations skills
  • Exceptional time management skills
  • Good collaboration and team work abilities
  • Expert inventory management
  • Amenable to exploring and learning new technology
  • Ability to step up to handle tough issues
  • Takes Initiative
Additional Considerations:
  • Some travel may be required – 15% - 20%
  • Professional attitude and appearance
  • Able to identify and seize opportunities
  • Critical thinker with the ability to view circumstances from various perspectives
We are an Equal Opportunity employer and do not discriminate on the basis of race, ancestry, color, religion, sex, age, marital status, sexual orientation, national origin, medical condition, disability, veteran status, or any other basis protected by law.This Employer Participates in E-Verify. See the notices.Este Empleador Participa en E-Verify. Ver el avisos.

LL Global, Inc