Office Administrator

• Financial & Accounting Duties

• Process HOA fee payments, record transactions in QuickBooks and bank systems
• Manage bi-weekly payroll for office and maintenance staff
• Prepare monthly accounting reports and financial statements for the Treasurer and Finance Committee
• Pay invoices via electronic bill-pay or checks requiring Board signatures
• Assist with budget preparation, financial reporting, and fund transfers
• Administrative Support

• Process incoming and in-house mail, invoices, receipts, and Board correspondence
• Answer phones and assist homeowners and Board members with questions
• Maintain homeowner files, contact lists, and Board communications
• Prepare reports, copies, and financial documentation for Board and committee meetings
• Manage quarterly tax and workers’ compensation reports
• Assist with real estate transactions, sales kits, deposits, and transfer fees
• General Office Duties

• Maintain office supplies and copier needs
• Record and deposit laundry service funds and personal copy fees
• Support Board members with clerical and organizational tasks

• Previous office administration and bookkeeping experience (QuickBooks required)
• Strong organizational and time-management skills with attention to detail
• Comfortable handling financial transactions and confidential information
• Effective communication skills with homeowners, Board members, and vendors
• Ability to work independently and manage multiple tasks efficiently

FurstStaffing