Director Of Program Management

City of New York

  • Long Island City, Queens, NY
  • Permanent
  • Full-time
  • 30 days ago
Job DescriptionOrganizationThe New York City Housing Authority (NYCHA) is the nation's oldest and largest public housing authority with more than 177,000 apartments, and responsibility for administering a citywide Section 8 leased housing program that serves over 150,000 additional tenants. NYCHA's mission is to provide quality housing for New Yorkers that is sustainable, inclusive, and safe, while fostering opportunities for economic mobility.NYCHA's Asset & Capital Management (A&CM) Division leads the Authority's capital, sustainability and resiliency programs that comprise a $6 billion capital projects portfolio - one of the largest in NY State - as well as range of activities related to property modernization and strategic asset management. A&CM aims to preserve and modernize NYCHA buildings and apartments through strategic portfolio planning, comprehensive design standards, innovative financing and project delivery models, strong partnership with NYCHA residents and other stakeholders, and effective program and project management of capital investments. The Division also positions NYCHA's housing portfolio for the future by piloting and scaling-up sustainable and resilient technologies and practices, improving residents' quality of life while enhancing building performance. The work culture of the Division is strongly customer service oriented, collaborative and delivery-focused. More information can be found on our website at: Modernizing NYCHA Properties.Position DescriptionA&CM's Capital Programs vertical is responsible for end-to-end management of over 500 active modernization projects across the Authority's properties throughout the city. These investments are necessary to ensure effective building performance and good living conditions for residents, and include modernization of building systems, interiors and exteriors, apartments, and grounds. Current programs focus on heating systems, elevators, roofs, brick facades, CCTV and layered access controls, entryways, flood protection and resiliency, sustainability initiatives, community centers, lighting and playgrounds. Projects utilize a range of delivery methods and procurement approaches, with budgets ranging from $100,000 to up to $100 million per project. The vertical is organized into several departments including project management and program management.Capital Programs is seeking to hire two candidates for Director for Program Management positions to oversee large, high-profile capital programs managed through program management services contracts. The Director will ensure that all assigned programs, typically valued between $100 million to $500 million, are executed effectively and meet NYCHA's standards for quality, cost-efficiency, timeliness, safety and stakeholder engagement.The Director reports to the Vice President for Program Management and oversees 10-40 program management services consultants and staff augments. The Director will play a critical role in managing relationships with program management firms, their inspection teams, external contractors, and internal teams. The initial focus will be on the Heating and/or Elevator Programs. The Director will also contribute more broadly across A&CM's capital program and project management approaches and activities. The ideal candidate will bring expertise in construction/construction inspection management, project controls, and public-sector procurement, coupled with strong leadership and collaboration skills.Key day-to-day responsibilities will include, but are not limited to the following:1. Provide direction to staff and program managers on critical issues such as design, construction quality, non-conforming work, safety protocols, and project closeout.
2. Ensure sufficient vendor and contractual capacity to effectively execute programs.
3. Review and approve key program documents such as RFQs/RFPs, contracts, task orders, change orders, and payment applications to ensure compliance with NYCHA standards and external regulations.
4. Oversee and direct field inspection activities and responses to safety and quality inspections.
5. Direct the review of project schedules and task order assignments to insure maximum productivity.
6. Facilitate effective communication and coordination with NYC agencies (e.g., DOB, FDNY, DEP) and utility providers to address regulatory and operational requirements.
7. Cultivate relationships with internal teams, including Heating, Elevators, Skilled Trades, Property Management, and Operations, to ensure cross-divisional collaboration.
8. Monitor program performance metrics and project controls, identifying trends and ensuring timely corrective actions.
9. Develop and present status updates, reports, and recommendations to senior leadership, summarizing key decisions and areas requiring attention.
10. Address program-specific challenges, including schedule delays, budget overruns, and contractor performance issues, while mitigating risks to successful delivery.
11. Lead efforts to integrate lessons learned and industry best practices into program management processes, driving continuous improvement.
12. Make recommendations for improving inspection activities to the VP for Program Management.
13. Manage staff performance, fostering a high-performance culture driven by accountability, collaboration, and innovation.Key Competencies1. Strategic Leadership: Demonstrated ability to lead teams and manage complex programs involving multiple contractors, program management firms, and diverse stakeholders. Skilled in translating organizational objectives into actionable plans and driving accountability to achieve results.
2. Data-Driven Decision Making: Experience leveraging performance metrics, data analysis, and project controls to optimize program outcomes and improve processes.
3. Communication & Stakeholder Management: Exceptional communication skills, with the ability to present complex information clearly to internal leadership, external contractors, and government officials. Skilled in building relationships and fostering collaboration across divisions and agencies.
4. Operational Excellence & Problem Solving: Adept at identifying risks and implementing mitigative strategies to ensure programs remain on track. Strong problem-solving skills and the ability to manage competing priorities effectively.NOTE: Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Administrative Construction Project Manager to be considered.NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below:https://bit.ly/55aProgramAdditional Information1. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED IS FOR THE SAME TITLE.
2. Candidates with permanent civil service status in the title of Administrative Project Manager will also be considered.
3. Employees serving in the title of or who meet the qualification requirements for Deputy Director of Construction M-4 or Administrative Inspector (Buildings) M-4 will also be considered.
4. NYCHA employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
5. NYCHA residents are encouraged to apply.
6. NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees' Retirement System (NYCERS).Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.ADMINISTRATIVE CONSTRUCTION PR - 82991QualificationsAt least six years of full-time satisfactory experience in construction management work on capital projects, each one of which must have had a dollar value of at least $300,000, at least eighteen months of which must have been in a managerial or consultative capacity in an organization responsible for the management of construction; and a combination of the following, sufficient to equal a total of ten years of education and experience:1. Full-time satisfactory experience in construction inspection on capital projects, each one of which must have had a dollar value of at least $300,000. One year of acceptable experience will be credited for each year of construction inspection experience up to a maximum of four years.2. Full-time satisfactory experience in building construction as a journeyperson in one or more of the skilled building construction trades. One year of acceptable experience will be credited for each year of journeyperson experience up to a maximum of four years.3. Education in an accredited college or university leading to a bachelor's degree in architecture, landscape architecture, or air pollution control, chemical, civil including structural and bridge design, electrical, mechanical, or sanitary engineering will be credited on the basis of 30 semester credits for one year of acceptable experience up to a maximum of four years.4. A New York State license as a professional engineer or registered architect or a license as a professional engineer or registered architect from a state that has reciprocity with New York State may be substituted for the four years of education and experience described in "1", "2" and "3" above. However, all candidates must have at least six years of experience in construction management work described above, including at least eighteen months in a managerial or consultative capacity in an organization responsible for the management of construction.License Requirements
Possession of a Motor Vehicle Driver License valid in the State of New York. Employees must maintain the license during their employment.Additional InformationThe City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

City of New York