Scientific Project Coordinator
Costello Medical
- Boston, MA
- $58,000-60,000 per year
- Permanent
- Full-time
- Responsibilities: You will be responsible for a variety of administrative, coordination and scientific tasks related to client projects, as well as working on company and divisional initiatives
- Salary: A starting salary of $58,000 per annum. This increases to $60,000 for successful candidates who hold a master’s qualification
- Benefits: Hybrid working options, generous holiday allowance, flexible working hours, private medical and dental insurance, 401K plan, life insurance, full funding for external training, comprehensive travel insurance and
- Role Type: Full-time, permanent
- Start Date: We are currently recruiting throughout 2024 with start dates occurring on a monthly basis
- Location: This role is available in our
- Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slide sets, manuscripts, abstracts and posters
- Assisting Project Managers with client and healthcare professional communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered
- Coordinating logistics and providing project support for both in-person and virtual events and meetings, for example congresses, symposiums and advisory boards
- Day-to-day co-ordination of the project team and monitoring of project timelines, in collaboration with the project manager
- Scheduling meetings, recording minutes and coordinating their distribution
- Assisting the team with the development of planning tools to optimize the productivity of the team and cross-collaboration between the team and other divisions
- Supporting the accurate referencing of scientific materials, including preparing reference packs
- Screening records for relevance to research questions and extracting data from relevant publications
- Liaising with our Creative team on the development of figures and other visuals to be included in reports
- Supporting the development of client proposals and tracking those sent and responded to
- Management of project compliance, which includes completing compliance training, preparation of project compliance documentation, liaising with client compliance teams, and acting as the internal point of contact for all compliance-related queries
- Liaising with external suppliers, including translation agencies, as well as digital and marketing agencies and other consultancies, to ensure smooth delivery of projects
- Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects
- Supporting Analysts and Medical Writers with the write up of methods and results of projects into engaging reports and slide sets
- Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines
- Helping project teams to keep abreast of the latest potentially relevant sources of information and industry guidelines to inform their project work, and keeping all divisional resources up to date
- Organizing divisional monthly meetings and other internal activities
- A degree level or equivalent qualification in a scientific discipline (minimum GPA 3.3). Postgraduate qualifications (minimum GPA 3.3) would be an advantage, but they are not a requirement for the role. We welcome applications from candidates with a diverse range of specialisms, including but not limited to; biology, chemistry, pharmacy, biomedical sciences, global health, epidemiology, biochemistry, and medicine
- A flair for, and attention to, detail
- Exceptional written English, which you will use in client work, email communication and internal messaging
- Effective verbal communication skills, which you will use when working with colleagues and clients
- The ability to tailor your communication style to a variety of audiences, including healthcare professionals, patient groups, suppliers, clients, non-scientific colleagues and governmental bodies
- Being self-motivated and enthusiastic, with a genuine interest in healthcare and an eagerness to learn about new areas of science
- Excellent organizational skills and a passion for maintaining high levels of organization across tasks and processes
- The ability to respond to conflicting deadlines, work independently and self-manage your time
- The self-awareness to reflect on your own performance, alongside a willingness to take ownership of your work and the development of your career
- A commitment to delivering excellent customer service
- A desire and aptitude for collaborative working across project teams, where you share knowledge with others in your team to promote the attainment of a common objective, and work together to overcome obstacles to success
- A “can do” approach, and the initiative, positivity and creativity required to continually improve the service we offer
- Embodying Costello Medical’s values, which includes being committed to delivering quality work, championing innovation in healthcare, acting with integrity, and supporting your colleagues as they would support you
- Good knowledge of Microsoft Office
- A starting salary of $58,000 per annum. This increases to $60,000 for successful candidates who hold a master’s qualification
- Private medical insurance with a company contribution
- Dental and vision cover
- 23 days’ vacation leave increasing by 1 day to a maximum of 27 days. 6 public holidays plus 1 floating holiday
- The chance to work from home for up to half of your working time
- Retirement savings via a 401k plan
- Paid funding for external education and study leave
- Life insurance
- Comprehensive travel insurance
- Flexible and reasonable working hours
- Regular company-funded social activities