Job Title: Accounting SpecialistDepartment: PVARF AdministrationReports To: Jaqulene RowlandJob Status: Full Time, Non - ExemptStarting Salary: $28.85 - $33.65 per hour ($60,000-70,000 annually)SUMMARYThe Portland VA Research Foundation, Inc (PVARF) is hiring an Accounting Specialist for the administrative office. PVARF is an independent 501(c)(3) nonprofit corporation whose mission is to facilitate the research and educational activities conducted at the VA Portland Health Care System (VAPORHCS). Located on the grounds of the VAPORHCS, PVARF provides administrative support for the research and education projects approved by the Research and Development or Education Committees being conducted by clinicians and scientists at the PVAMC. The mission of the PVARF administrative office is to provide helpful, efficient, and friendly support to VA staff at the VAPORHCS in their research, and education endeavors. Come be a part of advancing biomedical science to better serve US Veterans.The Accounting Specialist serves as primary Finance Department contact and participates in all aspects of Accounting and Finance for the organization. They are responsible for the processing, accounting, reconciliation, analysis, and reporting of transactions related to Accounts Receivable and Accounts Payable, and providing other support to the Finance Department as needed. The Accounting Specialist will also partner with the CFO to complete yearly audits as well as month-end and year-end close activities.ESSENTIAL DUTIES AND RESPONSIBILITIES
Ensure compliance with accounts receivable and accounts payable policies, procedures, and controls.
Review and process orders for accurate invoicing.
Create and submit invoices to funding agencies in a timely manner.
Investigate and reconcile discrepancies in accounts receivable and payable, as well as payroll.
Prepare and make bank deposits.
Audit purchase orders and invoices.
Maintain accurate records, including journals, ledgers, receipts, and invoices.
Work in partnership with CFO to complete month-end and year-end close activities and annual audits.
QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Working knowledge of accounting principles with 2-4 years of Accounts Receivable/Payable, Bookkeeping, and/or Accounting experience. Prior experience in Nonprofit accounting or finance strongly preferred
Demonstrated Accounts Receivable, Accounts Payable, and General Ledger experience
Strong written and verbal communication skills; excellent customer service and teamwork skills
Excellent time management and multi-tasking skills
Exceptional organizational, memory, and analytical skills; attention to detail and problem-solving ability
Ability to work both independently and as a member of a collaborative team
Proficiency in Microsoft Office suite
Experience working in a paperless environment
Experience with Blackbaud Financial Edge NXT or similar accounting software desired
ADDITIONAL INFORMATIONBecause this position is based in a VA facility, the successful candidate must secure a VA Without Compensation Appointment (WOC) prior to starting work, and must maintain a WOC Appointment in order to continue employment.
The VA's WOC process will be facilitated by the supervisor and processed through the VA Research and Development office. The screening process required to obtain a WOC may include a background check, a credit check, a physical, a drug test, and a TB test.
After the WOC process has been completed, the VA also requires several trainings prior to employees starting work.
Portland VA Research Foundation is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status such as race, color, sex, sexual orientation, gender identity, religion, national origin or age.Portland VA Research Foundation uses E-Verify to confirm the identity and employment eligibility of all new hires.All PVARF employees are required to be fully vaccinated for COVID-19 within 8 weeks of hire, unless medically exempt. Employees will be required to provide either proof of vaccination or an approved medical exemption prior to beginning work.Job Posted by ApplicantPro