Legal Practice Coordinator - Health Care Law

• Support the Health Law Practice Leader in managing daily operations across a team of attorneys and legal professionals.
• Serve as the primary contact for client communications, ensuring timely responses to inquiries and document requests.
• Manage new client onboarding, including documentation, conflict checks, and engagement letters.
• Coordinate meetings and deadlines, including Zoom, Teams, and in-person scheduling.
• Maintain digital client files and internal databases with accuracy and confidentiality.
• Assist with CLE tracking, bar membership renewals, reimbursements, and invoice processing.
• Conduct basic regulatory research including Sunbiz entity lookups and physician profiles.
• Support compliance-related filings and transactional tasks such as EIN applications and annual reports.
• Draft simple operating agreements and assist with closings.
• Handle sensitive medical and legal information with discretion.

• High school diploma required; additional legal or administrative training preferred.
• Minimum of 5 years of experience in a legal setting, ideally in a coordinator or senior assistant role.
• Experience in health care law, corporate filings, or compliance work is highly desirable Proficiency in Microsoft Office Suite; familiarity with iManage and Aderant is a plus.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage competing priorities and meet deadlines.
• Professional demeanor and client-service orientation.
• Self-motivated with a willingness to learn.
• Flexibility to work extended hours when needed.
• Commitment to confidentiality and ethical standards.

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