Associate Athletics Director

• Work closely and collaboratively with the Athletics Director and serve in the capacity of being second in command in the athletics department.
• Serve as a member of the athletics department leadership team and act as the primary sport administrator and supervisor of six coaches.
• Provide guidance, support and supervision of the Coordinator of Athletics Communication and the Coordinator of the Event Management positions.
• Participate in department meetings, planning sessions, and strategic initiatives. Assist with special event planning such as our annual Wall of Fame, Golf Outing Fundraiser and our Spring Student-Athletes Awards program and dinner.
• Work collaboratively with the Athletics Director to review and update the Athletics Strategic Plan and prioritize the next steps moving forward.
• Represent the University In meetings or committees across campus as appointed by the athletics director including search committees for new athletic department hires.

• Serve as the primary department liaison to the Business Office on all financial matters. Assist with end of year financial reports such as Federal EADA and NAIA ROA reports.
• Assist coaches and staff with the annual budget planning and reconciliation of accounts.
• Develop and manage the department's annual operating budget in coordination with the Athletics Director and Vice-President of Finance.
• Monitor and review all purchase orders, check requests, expense reports, and credit card expenditures before approving to ensuring adherence to policies and compliance.
• Support and assist with revenue-generating activities such as camps, rentals, special events, sponsorship, donations, and fundraising events.
• Track all revenues and expenditures across athletic accounts, including team budgets, scholarships, and fundraising.
• Evaluate financial procedures and identify opportunities for improved efficiency and transparency.

• Evaluate current practices to identify inefficiencies within our operations and implement policies and procedures to streamline workflow.
• Explore modernization of departmental processes, including scheduling, team travel coordination, financial oversight, and budget management.
• Collaborate with other campus departments, including Human Resources and the Business Office to ensure athletics operations align with institutional policies and goals.
• Seek find more efficient University and department processes to complete required end of year required reports (Federal EADA, NAIA ROA, etc.) to help ensure compliance.

• Continue to expand our campus partnerships and academic support systems across campus to help student-athletes succeed.
• Work with faculty and administration to explore ways student-athletes could miss less classes for athletics contests. This may include courses times, allowing co-curricular students to have priority scheduling as well as reviewing team and conference scheduling.
• Seek to build a comprehensive academic platform for student-athletes by strengthening communications with Academic Affairs, Academic Advising, Academic Resource Center, Center for Student Success and Student Affairs.
• Plan a pre-season meeting with each team to review academic standards, eligibility requirements and best practices.

• Help foster a student-centered environment that provides holistic support systems for our student-athletes allowing them to have a safe, healthy, positive experience.
• Build positive team cultures through the department by giving student-athletes a positive experience. This may include feedback from athletes and training for coaches.
• Review practice and competition schedules to help ensure student-athletes have the best opportunity to experience competitive success and academic achievement.
• Integrate end of season feedback surveys from student-athletes to better grade and assess their experience and working with the Student-Athlete Advisory Committee.

• Proven ability to manage multiple priorities in a dynamic, fast-paced work environment.
• Ability to work both independently and collaboratively in a fast-paced environment.
• Willingness and desire to effectively collaborate with others and be a servant leader
• Strong analytical, communication and organizational skills.
• Ability to interpret, prioritize, and advocate for the strategic needs of the athletics department.

• Bachelor's degree in business administration, sports management, finance, accounting, or a related field required, master's degree preferred.
• Experience in college athletics administration, or financial management desirable.
• Proficiency with Microsoft office software and financial systems and spreadsheets desirable.
• Evening and weekend work required as well as some travel required.

Viterbo University