Office Coordinator, Foundation

• Receives direct supervision from the Executive Director of the CFCC Foundation
• Provides support to other members of the Foundation team, as requested
• May supervise work study students and interns, and may also provide assistance to other team members

• Serve as secretary to the Foundation Board of Directors, Executive Committee, Finance Committee, and other ad hoc committees
• Responsible for proactive and professional communication to Foundation Board of Directors (agenda, minutes, scheduling, follow up, etc.)
• Front Desk Support (answering phones, assisting students and faculty visitors, supporting and welcoming Foundation guests, etc.)
• Oversee the organization and distribution of departmental mail, donations, and other correspondence
• Assist Foundation team in executing annual fundraising campaigns (mailings, in-person events, employee giving campaign, presentations, etc.)
• Logistical coordination of Foundation donor recognition projects
• Work with faculty and staff across all campuses to facilitate accurate gift-in-kind recognition
• Assist Foundation team with scholarship review and award process as needed
• Prepare, print, and mail donor acknowledgements
• Provide administrative support for all annual reporting
• Responsible for execution of all Foundation supply and equipment orders, as directed
• Assume other administrative duties as assigned

• Availability to work evenings and weekends to support events as needed
• Serve on search committees and train new employees if requested
• Adhere to legal requirements and regulations maintaining confidentiality and utilizing discretion with donors and students
• Assist with student registration or scholarship application processes as requested.
• Support divisional budgeting and planning processes; compile information and data; prepare requisitions; coordinate purchasing activities as assigned
• Perform related duties and responsibilities as required
• May provide assistance to the President's Office as requested

• Business protocol and etiquette
• General principles and practices of fiscal, statistical, and administrative data collection and report preparation
• Skills in the use of database management, word processing, spreadsheet and presentation software
• Mastery of Microsoft Office Suite software (Word, Excel, PowerPoint, and Access)
• Principles and procedures of record keeping and reporting
• Advanced principles of business letter writing and report preparation
• Mastery of formal/business English communication, including spelling, grammar, punctuation, and style
• Basic mathematical principles
• Principals and techniques used in public relations, marketing, and communications

• Perform responsible and complex administrative work involving the use of independent judgment and personal initiative
• Thorough knowledge of college operations and policies with ability to interpret and apply the policies, procedures, laws and regulations of the business unit to which assigned

• Work independently and proactively in the absence of supervision

• Establish and maintain cooperative working relationships with all CFCC colleagues
• Skilled at customer service and dealing with the public, can respond to difficult requests and inquiries with ease and calm; solution-focused

• Maintain effective audio-visual discrimination and perception needed for:
• Making observations
• Reading and writing
• Communicating with others
• Operating assigned equipment
• Handling varied tasks simultaneously
• Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
• Standing or sitting for extended periods of time
• Operating assigned equipment
• Handling varied tasks simultaneously
• Bending, stooping, climbing, or lifting up to 10 pounds
• Maintain mental capacity, which allow the capability of:
• Making sound decisions
• Responding to questions
• Demonstrating intellectual capabilities

• Associate's Degree or higher in a related field

• 1-3 years of experience in an administrative/clerical capacity involving public contact with responsibilities requiring tact and confidentiality.
• Mastery of computer skills with knowledge of all Microsoft Office Programs.
• High technical proficiency and ability to learn new software, databases, systems, etc. quickly and easily.

• Bachelor's Degree or higher with a combination of equivalent experience
• Experience in Raisers Edge or other donor management systems
• Experience in digital marketing and/or proficiency with email marketing software
• Experience supporting an Advancement or other Higher Education department

• This position REQUIRES UNOFFICIAL TRANSCRIPTS AND/OR TRAINING CERTIFICATIONS be submitted in addition to the application. Please have these documents ready to upload when applying.

• Candidates are required to submit OFFICIAL TRANSCRIPTS for all degrees obtained prior to their first day of work or hire date. If highest level of education is High School diploma or equivalent, proof of completion is required.

• Candidates who have obtained their education outside of the US and its territories must have their academic degree(s) validated, at their own expense, by an outside credential evaluation service as equivalent to the Baccalaureate or Master's degree conferred by a regionally accredited college or university in the United States.

• To claim veterans' preference, all eligible persons shall submit a DD Form 214, Certificate of Release or Discharge from Active Duty, to Human Resources during the application process. Human Resources will verify eligibility.

Cape Fear Community College