Administrative Assistant 5 for DOTD Undersecretary and Deputy Undersecretary
- Baton Rouge, LA
- $3,127-6,136 per month
- Permanent
- Full-time
10/AA5/50684361/08.26.25-MVAt DOTD, our mission is to innovatively develop and sustain safe and reliable infrastructure comprising highways, multimodal transportation assets, micro-mobility systems, and public works. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.About this Job:
This position serves as the principal confidential executive assistant to both the DOTD Deputy Undersecretary and the Undersecretary. It requires independent judgment, exceptional organizational skills, and the ability to act as a communication liaison between the administration, DOTD staff, and external stakeholders.AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
- Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
- Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.
- Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.Job SpecificationThe official job specifications for this role, as defined by the State Civil Service, can be found .Job Duties and Other InformationJob Duties:Coordinates activities with OMF section heads to ensure adherence to timelines and suspense files. Maintains operational continuity by directing reports, letters, and other communications to the appropriate managers for immediate or follow-up action. Prepares and organizes meeting folders for the Deputy Undersecretary and Undersecretary, ensuring all relevant documents, reports, and materials are included for meetings with the Secretary, other Executive Staff members, or any other meetings involving their participation. Additionally, prepares agendas, handouts, binders, and other materials for meetings facilitated or chaired by the Deputy Undersecretary and/or Undersecretary. Assists with travel arrangements and expense reports for both the Deputy Undersecretary and Undersecretary. Serves as the payroll administrator for Section 10.Manages and coordinates the schedules and activities of the Deputy Undersecretary and Undersecretary. Monitors electronic communications, expedites responses, assigns tasks to appropriate staff, and eliminates unnecessary correspondence to streamline workflow.Serves as the primary point of contact for communication and visitors, including federal, state, and local officials, as well as private sector professionals. Determines the nature of inquiries and arranges interviews or conferences as required.Establishes and maintains a comprehensive document management system for the section to ensure materials are organized and accessible. Initiates follow-up correspondence to track and ensure completion of required actions. Maintains a variety of files, including contracts, meeting notes, project documentation, and administrative records.Attends meetings as needed, takes detailed notes, and prepares and distributes meeting minutes or summaries. Drafts and finalizes correspondence independently, ensuring accuracy and professionalism.Performs additional duties as assigned, including providing support during emergencies or disasters.Position-Specific Details:Appointment Type: Probational, Promotional, or Job Appointment or Detail to Special DutyHow to Apply:No Civil Service test score is required in order to be considered for this vacancy.To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
- Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. For further information about this vacancy, contact:
Deputy Undersecretary
LA Department of Transportation & DevelopmentThe Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available:Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:Insurance Coverage More information can be found atParental Leave - Up to six weeks paid parental leave
More information can be found atHolidays and Leave - State employees receive the following paid holidays each year:
- New Year's Day
- Martin Luther King, Jr. Day,
- Mardi Gras,
- Good Friday,
- Memorial Day,
- Independence Day,
- Labor Day,
- Veteran's Day,
- Thanksgiving Day and Christmas Day.
- Louisiana State Employees Retirement System (
), * Louisiana School Employees Retirement System (
), among others