Contract Administrator

Wiregrass

  • Mobile, AL
  • Permanent
  • Full-time
  • 8 days ago
We are seeking a motivated and dedicated Contract Administrator to join our team. MAC: A Division of Wiregrass Construction is committed to taking care of our employees and offers excellent compensation and low-cost benefits. If you’re interested in joining an established and growing company with opportunities for career advancement, we encourage you to apply and grow with us!The Contract Administrator is responsible for the effective management and administration of contracts, ensuring compliance with relevant laws, regulations, corporate policies, and business unit procedures. This role involves analyzing contract requirements, preparing documentation, managing subcontractor relationships, and supporting the overall contracting process from initiation to closeout.Key Responsibilities:- Contract Analysis and Compliance:
  • Analyze contract requirements, special provisions, terms, and conditions to ensure compliance with applicable laws, regulations, corporate policies, and business unit procedures.
  • Maintain a strong understanding of contract policies and practices in day-to-day operations.
- Contract Review and Execution:
  • Ensure timely review, approval, and execution of contracts in alignment with corporate and business unit guidelines.
  • Prepare and administer routine correspondence, negotiation memoranda, and contract documentation.
- Contract Administration:
  • Perform contract setup, administration, and closeout activities, including data entry and paperwork management.
  • Assist in the contract change control process, coordinating with Accounting, Operations, Legal, and other departments as needed.
  • Administer and manage subcontract awards, vendor/supplier agreements, and modifications.
- Research and Documentation:
  • Conduct research to support contract audits and facilitate business unit contracting trends.
  • Develop a basic understanding of relevant laws, regulations, and contract concepts, applying this knowledge to contract administration and management tasks.
- Mentorship and Training:
  • Mentor and train less experienced professionals in contract administration practices and procedures.
  • Support team members by taking on additional responsibilities as needed.
- Government Contracting:
  • Perform all duties related to pre- and post-award contract administration, including correspondence, documentation, evaluation, and compliance reporting for government contracts.
- Subcontractor Management:
  • Coordinate with the Project Manager to administer, invoice, and close out contracts effectively.
  • Oversee and process subcontractor invoices, ensuring accuracy and compliance with contractual requirements.
  • Prepare, manage, and report monthly subcontractor accruals.
  • Coordinate and complete subcontractor closeout packages according to regulations and contractual requirements.
- Invoicing and Reporting:
  • Prepare and submit invoices, ensuring accuracy and timeliness.
  • Manage and report on contract-related financial activities, providing insights and updates as needed.
- Admin Support:
  • Audit time sheets
  • Keep up with PTO requests
  • Maintain employee listings
  • Forward all Payroll Forms to Human Resources (Direct Deposit, W4, A4, etc.)
Qualifications:
  • Proven experience in contract administration, particularly in government contracting.
  • Strong understanding of contract law, regulations, and compliance requirements.
  • Excellent organizational, communication, and negotiation skills.
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
  • Proficiency in contract management software and Microsoft Office Suite.
Work Environment:
  • This position may require occasional travel and flexibility in working hours to meet project deadlines.
EEO: Wiregrass Construction is an Equal Opportunity Employer. We will not discriminate based on creed/national origin/religion/color/sex/age/wage and status as individual with a disability or protected veteran.TagSW

Wiregrass