Equipment Coordinator

• Track and manage the status, location, and utilization usage of all material handling equipment.
• Verify that newly acquired equipment meets operational standards.
• Oversee all equipment rentals and returns, validate specifications, track rental periods, and maintain vendor partnerships.

• Maintain records of equipment assignments to ensure usage accountability and prevent misuse.
• Keep accurate and up to date records of service history, repair, costs, rental agreements and compliance documentation.
• Assist other departments with equipment needs.

• Schedule and monitor preventative maintenance.
• oversee minor repairs internally and coordinate major repairs with external providers.

• Monitor adherence to safety regulations and internal policies.
• Support audits and follow-up actions as needed.

• Assist with evaluating, implementing, and maintaining software tools for fleet tracking, maintenance logs, and performance metrics.

• Foster strong relationships with equipment suppliers and service vendors to ensure reliable and cost-effective support

• Maintain inventory of spare parts and tools.
• Establish reorder points and support system implementation for tracking and reporting.

• Minimum of 2 years of experience in equipment coordination, fleet management, or a similar role
• Industry-Specific Experience: Experience in manufacturing is highly valued.

• Regulatory Knowledge: In-depth understanding of OSHA, ANSI, and relevant industry standards. You must be proficient with asset tracking systems and ERP software (e.g., SAP, Oracle, CMMS).
• Organizational Skills: Excellent organization and record-keeping capabilities. Must be able to manage time effectively, while balancing multiple tasks.
• Attention to Detail: Ensures accuracy, clarity, and follow through on all tasks and documentation
• Communication Skills: Strong verbal, interpersonal skills and written communication skills to negotiate and communicate with vendors for a strong relationship with management skills. Ability to build productive internal relationships to support team success.
• Problem Solving: Ability to analyze situations and implement effective solutions to improve all equipment rental operations. Identifies opportunities for improvement.

• Regular Schedule: The standard work schedule is Monday through Friday, from 7 AM to 4:30 PM and includes a standard lunch break of 60 minutes while additional short breaks might be scheduled depending on company policy.
• Job holder might need to attend the night shift to check on production and to ensure night shift activities are being maintained without interruption.

• It may be required to work beyond the standard hours, including evenings and weekends, to meet production deadlines, address urgent issues, or participate in special projects.
• The job holder should be available on-call to respond to emergencies or critical situations that may arise outside of regular working hours.
• Flexibility in working hours is expected to accommodate the dynamic nature of plant operations, including shifts in production schedules, maintenance activities, and other operational demands.

• We strive to promote a healthy work-life balance and provide support to our employees to achieve this. While the role requires dedication and flexibility, we encourage all managers to manage their time effectively and take advantage of available resources to maintain balance.

• Workspace: The job holder will have an office within the plant facility, equipped with necessary office equipment such as a computer, phone, and other administrative tools.
• Administrative Duties: The office environment is where you will handle planning, reporting, meetings, and strategic decision-making.

• Presence: A significant portion of the job holder’s time will be spent on the production floor, overseeing daily operations, and monitoring processes.
• Conditions: The production floor may have varied conditions including loud noise, fluctuating temperatures, and exposure to dust, fumes, and machinery.
• Safety Gear: Personal Protective Equipment (PPE) such as safety glasses, hard hats, ear protection, and steel-toed boots are required while on the production floor.

• Team Leadership: Regular interaction with plant employees, supervisors, and department heads is necessary to ensure smooth operations and effective communication.
• Training and Development: Conducting training sessions, safety meetings, and performance reviews are part of the role.

• Regulations: Adherence to all safety, health, and environmental regulations is critical. The job holder ensures compliance with OSHA standards and other regulatory requirements.
• Safety Programs: Overseeing and implementing safety programs, conducting safety audits, and promoting a culture of safety among all employees.

• Mobility: The role requires frequent walking, standing, and movement around the plant. Climbing stairs and accessing various parts of the facility are common activities.
• Hands-On Involvement: The job holder may occasionally be involved in hands-on tasks, equipment inspections, and troubleshooting.

• Software Tools: Utilization of various manufacturing and management software systems for planning, tracking, and reporting purposes.
• Innovation: Encouraging the adoption of new technologies and methodologies to improve plant efficiency and productivity.

• Zero Tolerance: Enforce a zero-tolerance policy for drug and alcohol use in the workplace.
• Testing: Implement regular drug and alcohol testing as per company policy and regulatory requirements.
• Support Programs: Provide access to support programs for employees dealing with substance abuse issues.

• Dress Code: Enforce a dress code appropriate for the plant environment.
• PPE: Ensure all employees wear the required PPE while on the production floor.

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

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