UTS - Administrative Support Specialist at UNC Chapel Hill

North Carolina State University

  • Raleigh, NC
  • $30.50 per hour
  • Temporary
  • Full-time
  • 1 day ago
Position InformationPosting Number PG195436TM
Position Number 48SM118
Position Type Temporary
Essential Job DutiesThe department is responsible for providing reliable electrical utility services to campus, ensuring safe operations, maintaining infrastructure, and supporting the university's energy and sustainability goals.Position Summary / Primary Purpose of PositionThe Administrative Support Specialist provides comprehensive administrative, business management, and personnel support to the team, which includes approximately 30 employees.This position plays a key role in:
  • Managing daily office operations.
  • Overseeing work management processes, including purchases, invoicing, and equipment repairs and maintenance.
  • Supporting budget development and monitoring an annual revenue budget exceeding $40M.
  • Setting up customer data used for customer billing.
  • Assisting with record keeping, contract monitoring, asset management, and compliance reporting.
  • Coordinating personnel-related functions such as TIM (Time Information Management), employee parking permits, and state vehicle maintenance schedules.
The role requires independent judgment, attention to detail, and the ability to apply university policies and procedures effectively while supporting multiple priorities.
Is Time Limited Yes
If Yes, Appointment Length TBD
Wolfpack Perks and BenefitsAs a Pack member, and can enjoy designed to enhance your personal and professional well-being.What we offer:
  • Enhance your career with
non-revenue generating sporting events for free.Attain Work-life balance with our , , and that aim to build a thriving wolfpack community.Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.Department InformationJob City & State Raleigh, NC
DepartmentSystem InformationClassification Title Temporary-Clerical
Working Title UTS - Administrative Support Specialist at UNC Chapel HillPosition InformationRequirements and PreferencesWork Schedule Monday- Friday (40 hours per week)
Other Work/ResponsibilitiesN/A
Minimum Experience/Education
  • Bachelor's degree; OR
  • Associate's degree and two years of related experience; OR
  • Equivalent combination of training and experience.
  • All degrees must be received from appropriately accredited institutions.
Department Required Skills
  • Proficiency with Microsoft Excel, Teams, and Adobe.
  • Strong interpersonal skills with the ability to build and maintain relationships with staff, vendors, and customers.
  • Ability to identify issues, explore alternatives, and seek guidance when appropriate.
  • Ability to multitask, prioritize, and effectively respond to requests
  • General knowledge of accounts payable and purchasing business processes
  • Strong record-keeping and organizational skills with attention to detail and accuracy.
Preferred Years Experience, Skills, Training, Education
  • Experience working with integrated procurement and accounting systems (e.g., UNC Connect Carolina).
  • Experience using preventive maintenance/work management systems (e.g., Maximo).
  • Bachelor's degree in business administration, accounting, or related field.
  • Advanced proficiency with Microsoft Excel, Teams, and Adobe.
  • Broad knowledge of financial systems
Required License or CertificationN/A
Valid NC Driver's License required? No
Commercial Driver's License Required? NoRecruitmentRecruitment DetailsAnticipated Hiring Range $30.50 per hourRecruitment DatesJob Open Date 09/03/2025Applicant InformationQuick Link
EEONC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.Supplemental QuestionsRequired fields are indicated with an asterisk (*). * * How did you hear about UTS?(Open Ended Question) * * Explain your experience using Connect Carolina (this also needs to be visible on your resume)(Open Ended Question) * * Explain your experience using Maximo(this also needs to be visible on your resume)(Open Ended Question) * * Do you have a degree in business administration, accounting, or a related field.(Open Ended Question)Applicant DocumentsRequired Documents * Resume
  • Cover Letter
Optional Documents

North Carolina State University