Billing Associate

The Palladium Group

  • Washington DC
  • $55,000-65,000 per year
  • Permanent
  • Full-time
  • 26 days ago
Billing AssociateAbout Palladium:Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 4,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.This Opportunity:The Palladium Group has an opening for a Billing Associate within the Billing department. The person in this position will be responsible for compiling and maintaining accurate and complete accounts receivable records ensuring company invoices are billed and collected in a timely manner and in compliance with all applicable regulations for government contractors.Location and Compensation:The position is based in Palladium's Washington D.C. office.For our prospective employees in the United States, please note that the full-time equivalent annual base salary for this position is expected to range from $55,000 to $65,000 and successful candidates may also be eligible for additional, variable incentive compensation dependent on the role. For part-time employees, the salary will be prorated based on the actual number of hours worked.Please be advised that a final salary offer will be based on various factors, including but not limited to your qualifications, education, experience, skills, seniority, performance, and Palladium's business or organizational needs.If you have any questions or concerns regarding the compensation for this position, please do not hesitate to reach out to us. We value your interest in our company and appreciate the opportunity to discuss this opportunity with you.You and Your Career:If you are a problem-solver, collaborator, and doer, and you have used excel before, have good time management, and organized or very detail-oriented, we are interested in hearing from you.We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career!Reporting and Supervision:The Billing Associate reports to the Head of Billing. Reporting requirements include:
  • Attendance at all weekly team meetings as required.
  • Regular updates with your line manager.
  • Monthly submission of assigned invoices and completion of other assigned tasks.
  • A monthly update on the status of your KRAs, as well as any other important areas of concern.
  • Exception reports as and when required.
The role will form part of the Finance Department and will be required to liaise closely with the Finance Team, Project Directors, and Project Operations, and other company employees.The role will also be expected to contribute to process improvement through innovative and cost-effective proposals/ideas/suggestions as experience is gained.Primary Duties and Responsibilities:The primary responsibilities of the Billing Associate are to:
  • Prepares system-generated and manual invoices and supporting schedules on contracts for government and commercially priced clients under supervision.
  • Performs reconciliations of government cost plus vouchers within the accounting system as necessary.
  • Performs month-end close duties under supervision relating to project-based accounting.
  • Helps to maintain accurate and complete accounts receivable records ensuring company invoices are billed timely.
  • Assists with project setup under supervision in accounting system for project funding, billing, and revenue information.
  • Analyses actual government indirect rates on a regular basis compared to approve rates for billing adjustments.
  • Understands the differences between contract types e.g. Cost Plus Fixed Fee, Time and Materials, and Fixed Price.
  • Runs reports and helps compile financial packages for internal reviews.
  • Confirms invoice by comparing invoices to contract requirements.
  • Verifies billing and indirect cost rates to ensure invoices are calculating correctly.
Key Competencies Required:
  • Experience with Deltek's Costpoint preferred, but not necessary as training will be provided.
  • Knowledge of and experience with government contract billing and accounting.
  • Experience in government contract accounting, including basic knowledge of CAS and FAR provisions.
  • Experience with Government audits preferred.
  • High level of attention to detail and accuracy.
  • Good time management skills.
Professional Expertise/Competencies Preferred:
  • Relevant work experience.
  • Prior experience in a professional services environment with preference to government contracting.
Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

The Palladium Group