Accounting Assistant

• Accounts Payable Invoices - receives, prepares, processes and reconciles invoices.
• Accounts Payable Checks - prepares, verifies and selects invoices for payment in accordance with vendor’s payment terms. Issues weekly check runs for various system entities. Maintains an accounts payable subsidiary ledger.
• Accounts Payable Vendors - creates new Accounts Payable vendors within the system and follows up on getting W-9 forms completed and OIG checks completed.
• Maintains a spreadsheet to monitor the cash balances in various system entities.
• Mail - picks up, processes and delivers the Accounting department's mail daily.
• Email - manage accounts payable email which includes electronic invoices, manager approvals and follow up.
• Payroll - reviews time sheets for accuracy and clarifies inconsistencies with department managers. Ensures employees are being paid according to in-house policies and Union Contract. Distributes on a weekly basis.
• Payroll - provides backup for other payroll tasks which includes inputting miscellaneous payments as directed by HR, processing bi-weekly payroll for approximately 450 employees, transmitting electronic direct deposit files to the bank, reconciling and preparing federal and state tax deposits.
• Helps prepare W2’s and 1099’s on annual basis.
• Miscellaneous data entry into the company accounting systems.
• Other duties as directed by the controller.

• Associates Degree in Accounting or related field - Preferred
• Three to five years of accounting experience - Preferred
• Communication skills which include verbal, written and interpersonal skills
• Organizational abilities, must be detail oriented
• Knowledge of accounting principles

Copley Health Systems