Associate Director, Special Projects, Elections & Voting
Democracy Fund
- Washington DC
- $155,160 per year
- Permanent
- Full-time
The Associate Director, Special Projects, will help lead and strengthen the Elections & Voting Program’s work to create a more equitable and accessible election system and empower communities to defend voting rights when they are threatened. The associate director will also help coordinate with Democracy Fund’s other programs, with other foundations, and with leaders and organizations in the elections field.This role will report to the Senior Program Director, Elections & Voting, and will manage a growing portfolio of special projects, with an emphasis on donor education around election-related priorities to increase the amount of money dedicated to the elections ecosystem and our grantees. The associate director will also help manage a growing team, with a particular focus on strengthening our grantmaking processes, internal and external communications, and team operations.The successful candidate will be a systems thinker and builder who can drive impact while cultivating the internal organization needed to achieve our goals. We are looking for a connector with a demonstrated track record of managing people and creating opportunities for growth, learning, and collaboration. This role will work with the senior program director and Associate Director of Programs to improve team operations, support learning and team growth, and contribute to shaping Democracy Fund’s strategy and position in the field. This role also supports the work of Democracy Fund Voice, a 501c(4) social welfare organization.
The role’s primary responsibilities will include, but are not limited to, the following:PRIMARY RESPONSIBILITIESGRANTMAKING, STRATEGY, AND LEARNING
- Partner with the Elections & Voting team’s Grants team to develop and implement team grantmaking practices and planning processes and provide peer review as needed; update the team’s grantmaking timelines and systems for streamlining communication with grantees.
- Develop and manage special projects that support the program or require collaboration with other programs.
- Maintain strong relationships with leaders across relevant fields for system sensing, grant pipeline development, and grantee support and problem solving.
- Lead development and execution of grants and grantmaking programs that cut across the Elections & Voting program.
- Contribute to strategy development and learning across the program.
- Support philanthropic partnerships to grow the resources available to the elections and voting field, including: managing joint funds and representing Democracy Fund in funder collaboratives, developing materials that help new donors understand the elections and voting field, and advising donors and foundations on effective elections and voting investments.
- Contribute to internal practices and external thought leadership with other donors that help shift the dynamics away from cyclical, election-year giving toward more sustainable, year-round investments.
- Develop and execute an external communications strategy for the Elections & Voting program, in coordination with the Communications team. Identify opportunities for the program and its grantees to be represented at national conferences.
- Speak on behalf of the program publicly and with media, and represent Democracy Fund publicly in a manner consistent with its mission and values.
- Empower direct report(s) to do their best work by providing ongoing guidance, coaching, and feedback on their core day-to-day responsibilities, project management goals, and overall professional development.
- Contribute to strong team culture and advance DEI priorities in the Elections & Voting team.
- Lead program team operations and develop team practices and workflows; lead team meetings and retreats; and ensure strong project management across the program.
- Oversee budgeting and financial management across the program.
- Maintain regular check-ins with individual team members, provide professional guidance and mentoring, and use ongoing feedback to support their development.
- Work with the Senior Program Director and Associate Director of Programs to contribute to developing job descriptions, interviewing/hiring, and onboarding for staff; and develop an onboarding protocol for new Elections & Voting team members.
- Develop, manage, and contribute to cross-team and cross-organization programmatic efforts and special projects; and increase visibility internally around program priorities.
- Passion for strengthening American democracy.
- Deep commitment to racial equity and justice.
- At least 10-12 years of experience working in roles that engage in questions related to multiracial democracy, elections, and voting rights; and experience working with donors required.
- At least four years of demonstrated management responsibilities, including significant experience supervising staff and supporting their progress toward goals, and proven ability to provide useful feedback to develop and inspire staff.
- Track record of successful project management and working across diverse teams, and ability to evaluate, improve, manage, and maintain systems and processes to help teams execute programs.
- Strategic thinker and innovative problem-solver, with a proven ability to create and manage organizational change.
- Exceptional written and verbal communication skills, including the willingness and ability to communicate and collaborate with diverse leaders and stakeholders from across the political spectrum and different walks of life, and ability to engage external audiences and act as an evangelist for the Elections & Voting program’s work.
- Commitment to working collaboratively with staff at all levels to execute duties and to ensure positive, proactive, responsive relationships within and across departments for compliance, efficiency, and effectiveness.
- Interest in employing a systems approach to change, bringing an ability to synthesize complex, nuanced information and develop innovative solutions.
- Democracy Fund follows a hybrid-remote and in-the-office model, which enables flexibility and meets collaboration needs. New staff are expected to reside in the DMV, though exceptions will be granted on a case-by-case basis by the Personnel Committee. All employees, regardless of location, will be expected in the office several days a month.