Overview:The Executive Assistant for the Health Plan performs confidential, complex, and high-level operational and administrative functions necessary for the effective operations of the Health Plan. This includes the ability to provide leadership and hands-on support in all Health Plan business areas, with specific focus on executive leadership, the Board of Directors, and member facing resources. This position is integral in supporting and promoting the Health Plan's strategic objectives and key results.What You Can Expect:· High-level support for executive leadership that includes calendar management and meeting preparation· Confidential handling of sensitive information· Support across the Health Plan business areas as needed· Event planningDuties/Responsibilities:· Provides comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling correspondence. Prepares and edits documents, presentations, reports, and other materials as requested by executives.· Serves as a liaison between executives and internal/external stakeholders, effectively communicating and representing the executives' interests and positions. Applies professional judgement in prioritizing the most sensitive matters and makes decisions in a timely manner on behalf of the senior leadership team.· Responsible for scheduling and organizing all Health Plan Board and Committee communications, agendas, meeting materials, and minutes. Handles highly confidential and sensitive information with the utmost discretion and maintains confidentiality in all matters related to the Board of Directors.· Works with Health Plan leadership to establish long term goals and plans. Follows up with actionable policies and procedures to help the team achieve these goals.· Facilitates the onboarding and training of new staff, ensuring they are equipped with the necessary tools and knowledge to perform their duties. Works with COEs on development of ongoing trainings (lunch and learns).· Supervises and manages office operations, ensuring effective utilization of resources and adherence to organizational policies and procedures. Develops and implements efficient administrative systems, procedures, and workflows to enhance productivity and streamline processes. Oversees emergency operating procedures, maintenance of office equipment, supplies, facility security, as well as coordinating with relevant vendors and service providers.· Fosters a positive and collaborative work environment, promoting teamwork, effective communication, and cross-functional cooperation.· Handles complex issues and problems. Refers only the most complex issues to executive staff. Possesses comprehensive knowledge of subject matter.· Responsible for full employment life cycle for staff to include hiring, termination, performance management, coaching, training, and mentoring to staff.· Performs other duties as assigned.Minimum Qualifications:· Education: High School Diploma or equivalent· Experience: 5 years' experience· Licenses/Certifications: N/AWhy St. Luke's:At St. Luke’s, caring for people in the communities we serve is our mission – and this includes our own SLHS team. We offer a robust benefits package to support our teams both professionally and personally. In addition to a competitive salary and retirement plans, we ensure our team feels supported in their benefits beyond the typical medical, dental, and vision offerings. We care about you and have fantastic financial and physical wellness options, such as: on-site massages, on-site counseling via our Employee Assistance Program, access to the Virgin Pulse Wellness tool, as well as other formal training and career development offerings to ensure you are meeting your career goals.St. Luke’s is an equal opportunity employer and does not discriminate against any person on the basis of race, religion, color, gender, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other status or condition protected by law.*Please note: this posting is not reflective of all job duties and responsibilities and is intended to provide an overview to job seekers.
