Lab Administrative Assistant Embryology/Andrology Full Time Days
Northwestern Medicine
- Chicago, IL
- Permanent
- Full-time
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- Administrative and Clerical, Chicago, Illinois, United States
- $10,000 Tuition Reimbursement per year ($5,700 part-time)
- $10,000 Student Loan Repayment ($5,000 part-time)
- $1,000 Professional Development per year ($500 part-time)
- $250 Wellbeing Fund per year($125 for part-time)
- Matching 401(k)
- Excellent medical, dental and vision coverage
- Life insurance
- Annual Employee Merit Increase and Incentive Bonus
- Paid time off and Holiday pay
- Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional and financial well-being.
- Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.
- Administrative Functions:
- Prepare required paperwork/documents for the day's patients ensuring completeness and accuracy of information; prepare charts according to standard office procedure, including lab results, consent forms, procedure reports, and outside medical records
- May include seeing patients within the clinic/virtually to confirm patient record or required paperwork
- Perform daily data entry in compliance with SART (Society for Artificial Reproductive Technology)
- Understanding of laboratory inventory process, which includes routinely receiving, stocking, and rotating all consumable supplies
- Assist in all aspects of shipping and receiving cryo-storage specimens, including answer all incoming inquiries from patients, providers, and staff, courier scheduling, shipment handling, inventory maintenance and specimen transfers
- Assist in maintaining patient accounts by obtaining, recording, and updating personal and financial information as required by this position
- Coordinate projects facilitating information flow and adherence to deadlines
- Perform ad hoc administrative duties as assigned by the Reproductive Endocrinology Infertility (REI) leadership
- Laboratory Functions:
- Follow the laboratory's procedures for reporting and maintaining records of patient test results specifically morning laboratory quality control and patient medical records
- Adhere to the laboratory's quality control policies, document all quality control activities, instrument and procedural calibrations and maintenance performed
- Study and review laboratory operating manual and become familiar with quality assurance, quality control, safety procedures and operating guidelines for performing laboratory services
- Participate in laboratory operations as directed
- Attend laboratory meetings as requested
- Assist embryology staff with procedures and research projects
- Communicate with clinical staff, as appropriate
- Bachelor degree or 5+ years' experience in IVF related field.
- Proficiency using Microsoft Word, Excel, Outlook
- A bachelor degree in Biology or related field
- Prior experience in IVF lab or related clinical setting
- EPIC experience