Project Administrator
HR Collaboration Group LLC
- Mishawaka, IN
- Permanent
- Full-time
- Creative, innovative, fun and collaborative work environment
- Challenging and progressive career opportunities
- Competitive pay programs!
- Comprehensive Health & Wellness Benefits
- Retirement Program with Excellent Employer Match!
- Paid Vacations and Holidays
- Tuition reimbursement and discounted gym memberships
- And much more to motivated, results-oriented individuals who want to make a real difference in their community and role
- Provide project administration support, ensuring smooth coordination and documentation to keep engineering efforts running efficiently.
- Monitor project timelines and tracks hours, helping teams to stay on schedule and within budget, to improve overall project cost control.
- Handle material quotes for the department, streamlining procurement and ensuring timely availability of critical components.
- Organize and coordinate sample logistics, ensuring samples are accurately prepared and shipped to the correct destinations to meet testing and customer deadlines.
- Plan, manage and attend (when possible) trade shows to ensure everything is coordinated and set up in a way that will maximize brand visibility and maintain a professional presence at events.
- Manage agreements and workflow processes, ensuring timely execution and consistency across internal and external project stakeholders.
- Schedule and facilitate team and client meetings, enhancing communication and keeping all parties aligned on project milestones.
- Oversee change management processes, ensuring that updates are tracked, documented, and implemented effectively to support project continuity and compliance.
- Education: Bachelors Degree in Business Administration, Engineering or similar related field preferred; or an equivalent combination of education and experience will be considered.
- Experience: 3+ years of project administration experience.
- Functional Skills: Detail-oriented with strong project coordination and organizational skills; experienced in tracking timelines, deliverables, and budgets to ensure successful project execution; adept at managing documentation, meeting logistics, and administrative workflows; skilled in vendor coordination and procurement processes, including obtaining quotes and tracking material orders.
- Technology Skills: Strong aptitude with computers. Experience in Microsoft Office applications including Outlook, Word, and Excel. Experience keeping projects managed in a Customer Relationship Management (CRM) tool preferred. Experience in Microsoft Project is a plus.
- Communication Skills:Excellent written & verbal communication skills, ability to present to internal team members and customers required.
- Leadership/ Behaviors: Excellent customer focus with a focus on responsiveness, accuracy and follow-through; self-starter who is able to work independently and within teams; takes ownership and accountability in daily work; curious and continual learner who thinks outside the box; ability to listen actively, communicate effectively, and influence cross-functional teams; skilled with building relationships to support seamless project execution.
- Culture Match: Our culture is rooted in respect for each other and the work we do together with a strong focus on customer service.
- And, the compensation will grow as the business grows!