DOC LINCOLN CC OFFICE ADMINISTRATOR III RECORD OFFICE

State of Illinois

  • Lincoln, IL
  • $4,586 per month
  • Permanent
  • Full-time
  • 8 days ago
Job Requisition ID: 49299
Closing Date: 09/10/2025 11:59 p.m.
​Agency: Department of Corrections - Lincoln Correctional Center
Class Title: OFFICE ADMINISTRATOR III - 29993
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary $4586 a month; Full Range $4586 - $6186 a month
Job Type: Salaried
Category: Full Time
County: Logan
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, title that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position OverviewIDOC is seeking a highly motivated professional to oversee one of our facilities’ Records Office. The ideal candidate will possess excellent communication skills. Additionally, the person selected for the position should be able to work with interdepartmental staff and with other governmental and law enforcement agencies to carry out recordkeeping and legal duties. If interested in this opportunity, please apply according to the instructions listed on the job posting. We invite all qualified applicants to apply.Essential Functions
  • Processes, keyboards, and maintains records relating to the lawful commitment and release of individuals in custody assigned to the supervision of the Department through a review of Masterfile documentation, legal records, and sentencing imposed by the courts.
  • Serves as working supervisor.
  • Serves as institutional liaison with the Prisoner Review Board.
  • Serves as liaison between the facility, Judges, States Attorney’s, Corrections Legal staff, Attorney General’s Office, Information Services, Chief Record Office, County Jails, and family members of individuals in custody.
  • Responds to requests for clarification from individuals in custody regarding sentence calculations.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
  • Requires knowledge, skill and mental development equivalent to completion of two (2) years of study at a secretarial/business college and one (1) year of office experience; or completion of high school and three (3) years of Office Assistant experience; or three (3) years independent business experience.
  • Requires ability to keyboard accurately at 30 wpm.
Preferred Qualifications
  • Prefers at least two (2) years of experience interpreting Illinois Compiled Statutes as it pertains to sentencing structure.
  • Prefers at least two (2) years of professional experience working with and answering questions from individuals in custody or similar like population regarding their sentence calculation.
  • Prefers at least two (2) years of professional experience preparing affidavits for use in courts regarding lawsuits.
  • Prefers at least two (2) years of professional experience gathering and interpreting legal documents, including warrants, received from various courts and assist in responding to lawsuits.
  • Prefers at least two (2) years of professional experience maintaining and reporting statistical data for administration planning and information reports.
  • Prefers at least two (2) years of professional experience developing new and revising current methods and procedures in a record office to ensure the workflow process is more efficient.
Conditions of Employment
  • Required to obtain a Law Enforcement Agencies Data System (LEADS) certification within the probationary period (or within the first 4 months, if already certified in the title) of being placed into the position and maintain a current, valid certification while in the position.
  • Requires ability to pass the IDOC/IDJJ background check.
  • Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
  • Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
  • Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:00 a.m. - 4:00 p.m. Monday - Friday; Sat/Sun off
Work Location: Lincoln Correctional Center - 1098 1350th St, Lincoln, Illinois, 62656
Agency Contact: Tiffany Lee
Email: Tiffany.Lee@illinois.gov
Posting Group: Office & Administrative Support; Public SafetyThis position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).APPLICATION INSTRUCTIONSUse the “Apply” button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon.Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the for State employees and review theNon-State employees: on – click “Application Procedures” in the footer of every page of the website.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.As an IDOC employee, you are entitled to a robust benefits package that includes:Health, Life, Vision and Dental Insurance12 weeks paid maternity/paternity leavePension Plan - Vesting at 10 years for Tier IIFull 20-year retirement awards free health insurance during retirementDeferred compensation and other pre-tax benefits programsPaid state holidays: 13 - 14 day annually3 paid Personal Business days annually12 paid Sick days annually (Sick days carry over year to year)10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)Employee Assistance Program and/or Mental Health resourcesFor more information about our benefits, please follow this link:

State of Illinois