Sales Administrator

• Responsible for supporting the Sales Manager with general sales operations activities.

• Provide administrative support of sales in coordination with operations, services, procurement and finance
• Assist with process improvement messaging and management
• Support sales communications and planning, including assisting with content and distribution
• Assist with market data research as needed
• Coordinate with training to ensure new hire training
• Assist SVP with special projects and assignments by executive leadership
• Coordinate meeting schedules between sales leadership and SVP of Sales as well as customers
• Assist sales leadership with strategic initiatives
• Assist in coordinating and planning events for all sales meetings
• Ensure seller compensation plans, commissions and bonus tracking are in place
• Distribute sales and reporting metrics including:

• FP&A and Sales Ops reports
• LORP tracking and RFP response data
• Service renewals
• State contract quarterly reports
• Answer/route incoming phone calls
• Process and distribute incoming/outgoing mail
• Assist Account Managers with sales paperwork including proposals and bids
• Register new vendors, setup jobs and submissions
• Research and contact vendors for part numbers, pricing and compatibility
• Provide various administrative support including but not limited to:

• tracking shipments
• Submitting RMA’s,
• Compiling equipment lists for service renewals
• Requesting certificates of insurance/bonds
• Compiling proposal logs

• Ability to balance multiple tasks with changing priorities
• Ability to work and think independently and ensuring to meet deadlines
• Demonstrated ability to maintain strict confidentiality and handle sensitive matters with discretion
• Excellent attention to detail
• Must have clear and professional communication skills (written and oral) both internally and externally
• Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
• Demonstrated customer service focus and client communication skills
• Ability to handle sensitive and confidential information

• Minimum of a High school Diploma or equivalent
• Minimum 2-4 years of experience with office administrative functions preferred
• Intermediate proficiency with demonstrated experience utilizing office suite (Word, Excel, Powerpoint)

• This position regularly requires employees to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment

• This position does not have any direct reports

AVI-SPL