Administrative Assistant

ABM

  • San Jose, CA
  • $26.00 per hour
  • Permanent
  • Full-time
  • 8 days ago
Job Description:The Janitorial Administrative Assistant plays a key role in supporting the janitorial by providing administrative assistance, handling documentation, and ensuring smooth day-to-day operations. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Janitorial Administrative Assistant works closely with the janitorial staff, supervisors, and managers.Pay: $26.00/hrThe pay listed is the hourly range for this position. Any specific offer will vary based on the successful applicant's education, experience, skills, abilities, geographic location, and alignment with market data.Schedule: Mon-Fri 7am - 3:30pmLocation: San Jose, CABenefits: ABM offers a comprehensive benefits package. For information about ABM's benefits, visitKey Responsibilities: * Administrative Support:
  • Provide administrative support to the janitorial and facilities management team.
  • Maintain accurate records of work orders and supply inventory.
  • Assist in preparing reports and documentation related to janitorial services.
  • Payroll: review twice a day
  • Temp Labor Tracking: Submit all temp hours Friday morning
  • Supply Order and Inventory
  • Corrigo Work Orders: Create/complete
  • Inspections and SWOPS: Minimum once a day
  • Call log: Track all calls, emails, work orders, and KPIs
  • Weekly Meeting agenda tracking
  • Personal Cell phone: Only to be used during your break
  • Monthly Safety Topic: Print topic of the month for both day & night supervisor, scan and upload to ABM Home page
  • Communication:
  • Serve as a point of contact between janitorial staff and other departments or clients.
  • Communicate effectively with vendors, suppliers, and contractors regarding janitorial supplies and services.
  • Delegates customer inquiries or concerns related to janitorial services.
  • Inventory Management:
  • Monitor and maintain inventory of cleaning supplies and equipment.
  • Order new supplies as needed, ensuring that items are stocked in a timely manner.
  • Compliance and Safety:
  • Ensure all janitorial activities comply with company policies, safety regulations, and health standards.
  • Maintain safety protocols for cleaning materials and equipment.
  • Reporting and Documentation:
  • Document and track janitorial service requests, work orders, and completed tasks.
  • Ensure that all necessary paperwork, including contracts, invoices, and service logs, is completed and filed accurately.
Physical Requirements:
  • The ability to sit for extended periods and use a computer.
  • The ability to occasionally lift and carry supplies or equipment.
Qualifications
  • Capacity to multitask while able to see tasks to completion.
  • The ideal candidate has strong people skills and is customer service oriented.
  • Prior administrative experience is preferred but not required.
  • Ability to work in a fast-paced environment.
  • Self-motivated, organized and detail oriented.
  • Computer skills: Google sheets, Excel, Microsoft Office Suite: Outlook, Word, etc.
  • Good verbal and written communication skills.
  • Works well in a team environment.
  • Approachable yet professional.
  • Punctual and dependable.
  • High School diploma required.
This job description outlines the general duties of a Janitorial Administrative Assistant. Responsibility may change or evolve depending on the needs of the organizationMilitary and veteran friendly employer, veterans and candidates with military experience encouraged to applyMOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161

ABM