Office and Accounting Administrator - Direct Hire

• Track and prepare data to complete the weekly management reports and graphs on time every week.
• Create, update, and maintain regular spreadsheets including but not limited to route sales tracking, referrals, subscriptions, etc.
• Receive, review and verify invoices for appropriate approval.
• Enter invoices and expenses in QuickBooks Online and prepare checks and/or schedule payments within agreed upon terms.
• Maintain vendor records and request W9 forms as needed. Keep organized records per company policy.
• Prepare and send monthly statements to customers.
• Monitor account balances and contact customers about past due balances and to update credit cards on file.
• Handle billing inquiries and process payments as necessary.
• Answer incoming phone calls and assist customers when possible or direct to the appropriate contact.
• Assist with answering incoming web chats.
• Ensure that all customers' needs and problems are satisfied in a prompt, efficient and professional manner.
• Provide support and complete tasks for management as needed.
• Responsibilities may include but not be limited to reviewing timecards and attendance, distribution of monthly learning modules, employee recognition and communication programs, and ordering supplies among others.

• Associate's degree or equivalent experience in the related field.
• Proficiency with Microsoft Excel
• Proficiency with QuickBooks
• 2+ years of working experience in a customer service role
• 3+ years of working in accounting and administration role

• Ability to lift and or move up to 25+lbs. throughout the entire shift.
• Ability to stand, walk, bend and stoop.
• Ability to use hands to finger, handle and feel.
• Specific vision abilities required for various jobs include close vision, color vision, peripheral vision, depth perception and ability to adjust and focus.
• Ability to understand and communicate (talk-read-hear) work instructions.

• Competitive hourly wage Health insurance options
• Employee discounts on cleaning services
• Paid time off
• Opportunities for advancement within the company
• Holiday Pay

• Vacation Pay
• Health Insurance
• 401K Benefits
• Chance to win a brand-new car.
• Referral bonus

Specialized Staffing