Associate, Conference Center Coordinator

New York Life

  • New York City, NY
  • $47,500-80,000 per year
  • Permanent
  • Full-time
  • 14 days ago
Location Designation: Hybrid - 3 days per weekWhen you join New York Life, you’re joining a company that values career development, collaboration, innovation, and inclusiveness. We want employees to feel proud about being part of a company that is committed to doing the right thing. You’ll have the opportunity to grow your career while developing personally and professionally through various resources and programs. New York Life is a relationship-based company and appreciates how both virtual and in-person interactions support our culture.The Conference Services Coordinator ensures the seamless planning and coordination of meetings, conferences and other events booked within Conference Services. Coordination consists of moderating virtual meetings and on-site meetings.What You’ll Do:
  • Handle meeting room & virtual bookings, using the reservation system and focusing on the strategic assignment of meeting space to maximize utilization.
  • Provide meeting room technical expertise to current infrastructure and update as products and technologies evolve.
  • Virtual event moderator from creation of links, setting up rehearsals and pre-meetings, sharing PPT and video clips.
  • Acting as host/emcee/producer for presenters/panelists on technical aspects and walking through the Agenda/show flow for presenter transitions. Communication with their co-host to provide a seamless event for the client.
  • Respond to numerous phone calls and emails with new meeting requests and special "add-on" information for existing meetings.
  • Send initial confirmations in connection with bookings and following up at specified intervals prior to the event to confirm the status of the meeting, accuracy of participant counts, the need for special equipment.
  • Communicate with clients before, during and after their events, maintaining a positive relationship and responding to inquiries and requests in a timely fashion.
  • Quickly identify booking conflicts or potential booking conflicts and suggest solutions.
  • Manage all post conference/debrief sessions with client and relevant members of the operation staff to obtain first-hand comments on certain complex, critical and/or large-scale events.
  • Communication all relevant internal departments and subcontractors the specific needs of the client, both in advance and during the meeting.
  • Ensure meeting rooms are set up correctly, with the proper equipment and amenities, prior to the start of meetings.
  • Conduct center/room inspections to ensure pristine condition and escalate maintenance issues.
  • Assist in stocking on-site conference rooms with office supplies (pads, pens, pencils, staplers, tape, etc.).
What You’ll Bring:
  • Bachelors degree preferred
  • Superior verbal and written communication skills
  • Speaks with confidence, able to professionally articulate instructions to client base
  • Familiarity of virtual platforms like Zoom and Teams
  • Understands in-room Audio Visual programming (Crestron programming, Polycom, microphones)
​Pay TransparencySalary Range: $47,500-$80,000Overtime eligible: NonexemptDiscretionary bonus eligible: YesSales bonus eligible: NoActual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.Company OverviewAt New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what’s next, and your growth powers it.Our BenefitsWe provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. to discover more about our comprehensive benefit options or visit our .Our Commitment to Inclusion
At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. to learn more about New York Life’s leadership in this space.​Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the . We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the page of .​Visit our to see how our employees and agents are leading the industry and impacting communities.Visit our to learn more about how our company is constantly evolving to meet our clients' and employees’ needs.Job Requisition ID: 92410

New York Life