ResponsibilitiesThe Executive Assistant to VP, Philanthropy, reports to the Vice President and is part of a five-member team that supports the department’s annual and campaign goals.The Executive Assistant to VP, Philanthropy, provides proactive executive level support while maintaining attention to detail, confidentiality, and a high level of customer responsiveness. The Executive Assistant to VP, Philanthropy, will plan, prioritize, and organize a diversified workload in a fast-paced environment. The position requires sound judgement along with strong organizational and communication skills. The ability to see all the pieces of the puzzle to avoid possible complications is key to the success of this role. Professionalism is critical in all interactions.Some travel and weekend and evening work may be required.This position is a hybrid role with a minimum two days per week at our South Lake Union campus.Primary/Essential Duties
Manage complex and continually evolving calendar (resolve overlapping commitments and protect time for priorities).
Works on assignments that are complex in nature where critical thinking skills and initiative is needed to resolve problems.
Exercise judgement within defined procedures and practices to determine appropriate action.
Manage logistics for special and cyclical department events; facilitate department all-hands meetings: schedule, draft agenda, and provide audiovisual support.
Manage and reconcile expense reports, facilitate the purchasing/procurement process, and support department contract administration within specific time frames; coordinate required activities with internal and external customer/stakeholders to ensure proper flow of communication concerning vendor contract-related issues.
Assist in training department team members and on-boarding new hires.
May support executive level recruitment activities.
Generate memos, emails, reports, and presentations.
Work on projects related to department operations, specifically around data gathering, reporting, and visualization.
Manage all department event/meeting related activities.
Coordinate the allocation of space for department employees.
Support department budget development and reconciliation.
Assist with the production of executive and department deliverables.
Draft, edit, and proofread business correspondence and presentations.
Mange time and expense approvals on behalf of the executive as requested.
Coordinates VP, Philanthropy, meetings, email, travel, presentations, correspondence, and documents.
Other duties as assigned.
QualificationsMINIMUM QUALIFICATIONS:
Bachelor’s degree or equivalent experience.
Five years administrative support experience required.
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel.
Proven experience managing a demanding and complex calendar.
Exceptional communication skills: the ability to communicate clearly and concisely, both verbally and in writing.
A high level of accuracy and attention to detail.
Ability to analyze and revise operating practices to continually improve efficiency.
Superior organization skills and dedication to completing projects in a timely manner.
Adaptable problem-solver.
Ability to work well with all levels of internal management and staff.
The ability to juggle multiple critical requests autonomously and effectively.
Demonstrates discretion and confidentiality.
Thrives in a fast paced and dynamic environment and exhibits calmness under pressure.
PREFERRED QUALIFICATIONS:
Experience in nonprofit, research, or health care environment with campaign planning or campaign implementation experience.
Proficiency with a CRM, Raiser’s Edge/RENXT, or related fundraising software.
The annual base salary range for this position is from $78,894 to $118,310, and pay offered will be based on experience and qualifications.Fred Hutchinson Cancer Center offers employees a designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).Additional InformationWe are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.
