Fleet Coordinator
- Tampa, FL
- $67,075-84,442 per year
- Permanent
- Full-time
- Division point of contact for all fleet and DOT related needs.
- Responsible for scheduling and coordinating all preventative maintenance and repairs.
- Obtain and communicate estimates from vendors to designated levels of leadership for approval.
- Recordkeeping: Update PM status and upload required documentation to asset management system.
- Coordinate logistics for new and existing equipment (transfers/disposals).
- Provide training and assistance to general forepersons and crews regarding Fleet/DOT compliance topics. Perform Gate Checks to ensure equipment is DOT and safety compliant.
- Coordinate all annual inspection processes with preferred vendors.
- Track equipment / vehicle rentals and find internal alternatives. Perform fleet inventory regularly.
- Maintain currency with factory and manufacturer recalls and ensure completion in a timely manner.
- Assist Operations with Out of Service units, expedite repairs, and mitigate downtime.
- Monitor and manage telematics/dashcam hardware. Manage repairs for non-reporting devices.
- Fuel Program: Point of contact for assigned divisions. Assist in delivering training on correct fuel card usage.
- Assist in training crew level leadership on operator level maintenance of all types of equipment.
- Conduct training to field operators related but not limited to pre/post equipment inspections, daily maintenance routines, cargo securement, Smith Driver Training, and preferred vendor usage.
- Review all spend for saving opportunity and warranty recovery.
- Monitor and optimize utilization of all assigned assets.
- Administrative and clerical duties as needed.
- High School Diploma/ GED or equivalent experience.
- Valid driver’s license and meet internal requirements to operate vehicles on behalf of the company.
- Minimum of 3 years’ experience working in a fleet/asset intensive environment.
- Knowledge of Federal, State, and Local rules and regulations for compliance.
- Intermediate level of vehicle mechanical/technical experience.
- Must be able to understand and effectively communicate in English (both orally and in writing).
- 3+ years’ operating a computer and/or handheld devices.
- Experience with construction or utility service vehicles
- Valid CDL License
- Bi-Lingual Spanish – Written & Spoken
- Proficiency with Microsoft Office, Document Imaging, Basic mechanical tools/software
- Excellent interpersonal skills: Collaborates effectively with other teams and functional groups and can work in ambiguous environments.
- Communication skills: Ability to distill complex regulatory language into simple easy to understand narratives and achieves satisfactory communication within a decentralized workforce through excellent verbal and written communications.
- Integrity: Always operates with integrity and strong business ethic. Does not cut corners.
- Analytical skills: Ability to observe, research, and interpret a subject and to develop solutions.
- Professionalism: Ability to build trust and maintain relationships with company management, preferred vendors, and all field team members.
- Flexibility: Be able to adapt to constantly changing needs and priorities, with the mobility to travel and shift schedules as needed.
- Detail Oriented: Ability to work independently, be a self-starter, and manage multiple tasks concurrently. Strong in the skills sets of information gathering, organization, and attention to detail.