Administrative Assistant

• Draft and type various documents like memos, meeting minutes, and reports.
• Maintain office files, databases, and spreadsheets.
• Keep all records and information confidential.
• Arrange and schedule meetings, and prepare reports if needed.
• Screen visitors and phone calls, directing them to the right staff.
• Manage the HSA/AHSA calendar and appointments.
• Handle incoming and outgoing correspondence.
• Process information requests according to privacy regulations.
• Keep records and use electronic health records efficiently.
• Assist with Medical Records Technician duties when possible.
• Complete required training.
• Participate in improving office protocols.
• Maintain patient and record confidentiality.
• Follow IHSC safety and quality programs.
• Attend staff meetings and follow IHSC policies and standards.
• Perform other duties as assigned.

• Associates Degree preferred; High School Diploma minimally acceptable.
• Minimum of one year of direct experience with high proficiency in Microsoft Office programs (Word, Excel, Outlook, SharePoint).
• Minimum of one-year experience as an Administrative Assistant in a healthcare setting, handling electronic medical/health records and scheduling medical appointments.
• Heartsaver® CPR AED certification through the American Heart Association® with hands-on training.
• Ability to establish and maintain positive working relationships in a multidisciplinary environment.
• Proficient communication skills in English (verbal and written).
• Ability to work in a multi-cultural and multi-lingual environment, utilizing telephonic interpreter/translation services if necessary.
• Ability to manage time effectively, prioritize tasks, and communicate clearly with a basic knowledge of medical terminology.
• Ability to navigate in an electronic work environment including electronic health records, web-based training, and communications.
• Flexibility to adapt to sudden changes in schedules and work requirements.
• Knowledge of basic office equipment/technology usage and troubleshooting.
• High proficiency in Microsoft Office programs (Word, Excel, Outlook, SharePoint).
• Knowledge of regulations regarding confidentiality of patient medical records and PII.

• The work requires some physical exertion, such as long periods of standing; walking or jogging unaided over rough, uneven, or rocky surfaces; recurring bending, crouching, stooping, stretching, reaching, or similar activities; or recurring lifting of moderately heavy patients or equipment.
• The work may require specific, but common, physical characteristics and abilities, such as agility and dexterity, visual, and hearing capabilities.
• Must be able to respond to any medical emergency in the facility, via foot, within four minutes and perform CPR/emergency care standing or kneeling.
• Must have the ability to assist sick, injured, or aging detainees or staff exiting the building during an emergency.

InGenesis