Work closely with PIs and study teams to prepare and submit grant and contract applications to funding agencies, ensuring all forms are completed correctly and fully, award eligibility requirements are met, and institutional review is obtained.
Create and communicate timelines, monitor progress, and take further action as needed.
With input from investigators and senior staff, develop budget and related administrative portions of applications including drafting sub-components.
Anticipate potential challenges or delays and work to proactively address.
Post-Award
Perform key post award activities such as interpreting the notice of award, flagging unique aspects or budget adjustments, and monitoring expenditures.
Work with PIs and project managers to prepare budget forecasts for individual accounts as well for overall PI portfolios.
Work directly with Fred Hutch Office of Sponsored Research staff to resolve questions and handle tasks related to grants and contracts, including award negotiation and activation steps, prior approval requests, allowability questions, cost transfers, closeout procedures, and all required reporting.
Maintain internal documentation and coordinate necessary communications with sponsors and teams.
Prepare and oversee submission of all required interim or annual progress reports.
Initiate, review, and monitor subawards/subcontracts for spending and compliance.
Assist with expense approval, invoice processing, and related tracking to ensure charges are appropriate and paid in a timely manner.
Manage and/or monitor payroll allocations, the monthly effort certification process, and associated records.
Follow changes in sponsor policies and requirements and respond accordingly to maintain compliance. Keep up-to-date on all internal policies, procedures, and systems and workflows.
Administrative Support
Complete or delegate key administrative tasks such as vendor management, procurement, and formatting and/or editing of various documents.
May serve as a central point of contact for the program to answer questions, escalating issues as needed.
May assist with the development, coaching, or training of lower-level staff.
Participate in various committees and contribute to process improvement initiatives.
QualificationsMINIMUM QUALIFICATIONS:
A Bachelor's Degree or 3 years relevant experience.
Minimum of one year experience managing federal and/or non-federal sponsored research.
Advanced proficiency with Microsoft Office/Adobe
Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables
Ability to edit SharePoint sites or basic web pages
Knowledge/prior experience with Enterprise Software Systems
Ability to source data from systems and generate customized reports
Efficiently planning, organizing, and prioritizing your work as well as that of others
Ability to tailor communications to specific audiences
Ability to navigate complex internal systems and departments
Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA
Prior experience or exposure to grant writing/applications
PREFERRED QUALIFICATIONS:
Four years of relevant experience, ideally in an academic research setting
Two years of experience as a research administrator preferably with principal investigators/academics.
Prior experience working in start-up or quick-growth environment.
Strategic thinker, excellent verbal and written communication skills, ability to work autonomously and as part of a team.
Proficiency with Microsoft Outlook, Word, Excel, Access, and Adobe.
Ability to quickly learn new applications and adapt to frequent changes; navigate complex internal systems and departments.
Demonstrated competencies to work creatively in a fast-paced environment and taking initiative and ownership of projects.
Must exhibit excellent dependability and flexibility in dealing with changing priorities.
Please include a cover letter with your application to be considered.The annual base salary range for this position is from $82,846 to $124,238, and pay offered will be based on experience and qualifications. This position may be eligible for relocation assistance. This position may be eligible for a sign-on bonus.This role will have the opportunity to work partially at our campus and remotely.Fred Hutchinson Cancer Center offers employees a designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, income-based child care subsidy, tuition reimbursement, paid vacation (22 days per year), paid sick leave (up to 30 calendar days per occurrence of a qualifying reason), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).Additional InformationWe are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.
