Kennedys, a growing global law firm specializing in insurance coverage/defense law seeks a full-time Office Services Assistant to join our Wilmington, Delaware office. Duties include support of office services needs and special projects as assigned to the Facilities Team. This position is full-time, in office, Monday through Friday from 9:00 a.m. to 5:00 p.m.Key responsibilities
Reception coverage - greet guests and answer/transfer calls
Manage conference room bookings and meeting needs such as catering, coffee set up, and clean up
Assist legal assistants with daily tasks such as: matter scheduling and calendaring; Matter related document upload and download on client portals and eCourts; conflict checks and opening new matters
Submit expense reports and reimbursements
Office supplies inventory
Submit building maintenance requests
Assist in coordination of office events and socials
Familiarity with legal terminology and legal support a plus
Notary a plus, but not required
Maintain cleanliness and pantry stock of kitchens
Miscellaneous requests per office manager/attorneys
Required experience
High school degree or equivalent
Minimum of 2 years' related law office experience and familiarity with legal terminology, legal support and working knowledge of Microsoft Suite
Ability to successfully multi-task; Strong attention to detail; Strong customer service awareness; Ability to establish and maintain strong working relationships
Motivated by high quality work product and service to employees at all levels.
Notary a Plus but Not Required
Ability to forecast needs, prioritize work, and to contribute to all team projects.
Work occasionally requires a high level of mental effort, attention to detail and strain when performing a high volume of clerical tasks and performing other essential duties; Work may occasionally require more than 40 hours per week to perform the essential duties of the position.
Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high.
The annualized salary range for this role is $50,000-$61,000. However, this is contingent upon level of experience, practice group, location and other job-related factors permitted by law.FLSA Status: Non-ExemptPlease let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
