Administrative Assistant
- Hoboken, NJ
- $55,000-70,000 per year
- Permanent
- Part-time
Location: Hoboken, NJ (On-site, 5 days per week)
Compensation: $55,000 – $70,000 (plus full benefits)
We are seeking a polished and highly organized Administrative Assistant to support the President of a professional services organization. This individual will work closely with another Administrative Assistant to provide seamless support, ensuring constant coverage and efficient operations.
Responsibilities:
- Provide direct administrative support to the President, including scheduling, correspondence, and document preparation.
- Partner with another Administrative Assistant to share responsibilities, back each other up, and ensure smooth daily operations.
- Liaise with the President’s part-time remote assistant for continuity of tasks.
- Assist with calendar management, meeting coordination, and follow-ups.
- Handle general administrative tasks, including filing, travel coordination, and expense reporting.
- Represent the organization with professionalism and discretion at all times.
- Prior administrative experience in a professional business environment required.
- Strong organizational and time management skills; able to prioritize and handle shifting demands.
- Excellent written and verbal communication skills with a professional demeanor.
- Team-oriented, collaborative, and adaptable.
- Ability to commute reliably to Hoboken, NJ, with flexibility to occasionally adjust working hours.
- Proficiency in Microsoft Office Suite and other standard office tools.
- $55,000 – $70,000 annual salary (exempt, no overtime).
- Comprehensive benefits package including medical, dental, vision, prescription coverage, life insurance, 401(k), PTO, and paid holidays.
- Initial interview with hiring manager.
- Second-round interview with HR Director and President (may be combined if scheduling permits).