Contract and Grant Officer (6207U), Sponsored Projects Office
University of California
- Berkeley, CA
- $85,800-109,000 per year
- Permanent
- Full-time
- Uses advanced research administration concepts to manage a high volume and high complexity portfolio.
- Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors.
- Guides less experienced administrators in the review of financial and administrative management requirements of research contract and grant proposals, awards and transactions to ensure compliance with institutional and sponsor policies.
- Serves as authorized institutional official in the approval of proposals and awards in accordance with delegated authority, including review and signature of work of less experienced staff.
- Serves as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems.
- Processes highly complex proposals and awards such as grants/contracts which require task budgets, option years, multiple investigators and multiple sub- awards.
- Obtains/verifies necessary compliance approvals, and recommends/negotiates needed changes to proposals with PIs and/or department administrators.
- Approves and authorizes submission of pre-award update information requested by sponsor representatives before issue of awards.
- Negotiates terms and conditions of complex research grant, contract and subcontract proposals and awards from various sponsors.
- Prepares and negotiates subcontracts under University awards.
- Authorizes establishment of contract and grant fund accounts.
- Reviews and approves or rejects requested advance setups or research account updates.
- Provides guidance and counsel on research policy to principal investigators, departmental administrators and less experienced SPO staff.
- Interprets policy, monitors administrative requirements and analyzes financial aspects of complex, awarded projects with campus-wide impact.
- Ensures complete and accurate collection of research administration data at all stages of the contract and grant life cycle.
- Ensures maintenance of research accounts in SPO and EFA databases on a current basis.
- Orients and trains new administrators and provides guidance to less experienced staff, especially with regard to complex contract and subcontract review and negotiation.
- Serves as source of expertise for department administrators and principal investigators campus wide.
- Uses full familiarity with applicable federal, state, institutional and sponsor regulations, policies and guidelines to interpret policy for others.
- Maintains in-depth knowledge of and ability to interpret and apply Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
- Maintains professional relationships with sponsor representatives.
- Ensures that PIs maintain appropriate approvals from applicable compliance committees.
- Maintains communication with compliance review committees to learn of current issues and new requirements.
- Assists and directs external or internal auditors in their examination of active and terminated projects.
- Extensive experience with Federal Acquisition Regulations, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, applications of indirect cost rates, and other complex concepts in research administration.
- Ability to maintain knowledge of and interpret and apply sponsor, institutional and departmental policies.
- Ability to manage high volume and complex transactions.
- Experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
- Independent judgment and strong organization and communication skills and a customer service focus.
- Ability to interpret policy for others.
- Ability to stay current on compliance regulations in all areas of research administration.
- Advanced knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
- Bachelor's degree in related area and / or equivalent experience / training.
- This is a 100%, full-time (40 hours per week), career position that is eligible for full UC benefits.
- This position is exempt and paid monthly.
- This is a remote-friendly position, eligible for up to 100% remote capability.