25 Financial Assistant
- Fort Collins, CO
- $48,000-52,000 per year
- Permanent
- Full-time
Position Location Fort Collins, CO
Work Location Position qualifies for hybrid/in-office work
Research Professional Position No
Posting Number 202501161AP
Position Type Admin Professional/ Research Professional
Classification Title Technical/Support III
Number of Vacancies 1
Work Hours/Week 40
Proposed Annual Salary Range The starting salary range for this position is $48,000 - $52,000 and will be commensurate with education and experience.
Employee BenefitsColorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.
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Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 09/15/2025
Description of Work UnitThe Office of Engagement and Extension (OEE) was organized in 2006 to advance CSU's engagement and outreach missions. OEE includes CSU Extension, Learning Innovation (including CSU Online), the Colorado Water Center, and a variety of vibrant programs that engage the teaching, research, extension, and service missions of Colorado State University. The Vice President for Engagement and Extension (VPEE) is the principal administrative, academic, and fiscal officer for the division, reports to the CSU President, and works closely with the Provost/Executive Vice President. OEE works collaboratively across all Colleges and offices on campus and has strong engagement programs throughout Colorado, the Western US, and globally. At any given time, OEE includes over 400 employees. The total budget is approximately $95 million. OEE is one of the most institutionally comprehensive commitments to engagement and outreach among all land-grant and other universities. Propelled by OEE's leadership, nationally CSU is a Carnegie Engaged University (2008, 2014), is a member of the Engagement Scholarship Consortium, is an APLU Innovation and Economic Prosperity University (2016, 2024) and is highly ranked for its online degree programs. Annually, Learning Innovation garners enrollments of over 15,000 learners and CSU Extension delivers approximately 500,000 educational contacts.The OEE Finance Unit provides budget, finance, and grant support services across the OEE division.Colorado State University encourages professional development and provides an with up to nine credit hours of tuition assistance annually.
Position SummaryThis position exists to provide detailed, timely, and customer-focused financial support across OEE units. This position is vital to accomplishing the financial work within OEE and supports both on-campus and off-campus groups and employees. The OEE work units include Operations, Administration, Learning, Colorado Water Center, and other centers of engagement.The office location for this position is in the University Square building on the CSU Campus in Fort Collins, Colorado. While this position is eligible for some hybrid work, the individual in this position is expected to maintain a regular presence in the office to effectively balance the duties of the position.
Required Job Qualifications
- High School Diploma (or GED)
- Two full-time years of technical accounting experience
- Two years of college, university or non-correspondence business school coursework which included eighteen (18) semester credit hours of accounting, finance, or bookkeeping.
- Knowledge of accounting terminology and concepts.
- Experience processing accounting transactions (journal entries, accruals, deferrals).
- Ability to work independently for long periods of time.
- Strong computer and spreadsheet software skills (MS Office Suite and Adobe).
- Experience using a financial database management and reporting system (i.e. Kuali Financial System, WebFOCUS).
- Able to interpret, apply, and communicate financial rules and purchasing regulations.
- Problem solving capabilities.
- Higher education experience.
- Excellent attention to detail and strong organizational skills.
- Strong written and oral communications skills.
- Demonstrated follow-through with assigned job tasks and responsibilities.
- Collaboration and customer services skills.
Duty/Responsibility
- Oversee purchasing card (PCard) reallocation process for OEE cardholders: collect required receipt documentation, determine appropriate expenditure account, ensure expenditure complies with the Pcard program rules, distribute monthly statements for signatures, maintain log of transactions needing approval.
- Monitor PCard activity and PCard clearing accounts to identify late or incorrect reallocations and work with cardholders and reallocators to process correcting journal entries in a timely manner.
- Apply and enforce University procurement rules and purchasing guidelines.
- Serve as a resource to staff for Pcard questions and concerns.
Job Duty Category Travel Reimbursements
Duty/Responsibility
- Serve as department resource for travel process questions and concerns.
- Process pre-travel requests, including travel advances, and post-travel reimbursements in a timely manner.
Job Duty Category Accounts Receivable
Duty/Responsibility
- Process daily revenue deposits: reconcile payments to registrations and outstanding invoices, verify and correct discrepancies, determine revenue accounts and process journal entries in the Kuali Financial System, and prepare bank deposit.
Job Duty Category Accounts Payable
Duty/Responsibility
- Process payments to vendors: verify accuracy and completeness of documentation, apply appropriate account number, and enter payment into the Kuali Financial System.
- Set up new vendors and independent contractors, and understand the difference between the two. Enter expense payments, fund transfers (department payments and distributions), and account coding corrections in the Kuali Financial System.
- Serve as department resource for employee reimbursements, vendor payments and invoice payments.
Job Duty Category Financial Administrative Support
Duty/Responsibility
- Provide administrative support as needed.
- Serve as a back-up to other finance team staff as needed.
- Monitor the OEE Finance shared email inbox, answer questions and process requests.
- Communicate with multiple stakeholders at various levels in the organization in a clear, concise and professional manner, both verbally and in writing.
- Provide excellent and timely customer service for all individuals requesting services from and/or support by the OEE Finance Office.
- Implement process improvements in coordination with the Business Manager.
- Engage in learning and professional development opportunities. Participate in networking opportunities with OEE colleagues from throughout Colorado.
- Develop relationships with key University partners and external customers to better serve constituents.
- Other duties as assigned.
- Resume
- Cover letter addressing how professional experiences align with identified required and preferred qualifications of the position
Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Valid Driver's License, Travel
Search Contact Britt Main at Britt.Main@colostate.edu
EEOColorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Background Check Policy StatementColorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.References RequestedReferences RequestedMinimum Requested 3
Maximum Requested 3Supplemental QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired Documents * Cover Letter
- Resume