Early Career Administrative Assistant
Gainwell Technologies
- Baton Rouge, LA
- $38,600-55,200 per year
- Permanent
- Full-time
- Procurement activities as it related to new business
- Purchase Orders creation
- Vendor setup utilizing SourceCon
- Vendor invoicing and payment escalation
- Client billing and validation
- Creation of monthly status reports for client
- Provides administrative support to the Account General Manager and other management staff.
- Maintains calendars for managers.
- Handles sensitive non-public information with utmost confidentiality.
- Performs various administrative tasks such as typing, filing, answering phones, scheduling, record keeping, coordinating meetings and conferences, obtaining supplies, and sorting/distributing mail.
- Assists with special projects, including recording, compiling, retrieving, reporting, and analyzing information.
- Develops and distributes client reports via email.
- Prepares drafts of general correspondence, department communications, reports and presentations.
- Serves as a backup for the Provider Internet Help desk call center.
- Assists with onboarding and offboarding of staff.
- A minimum of 3 years' experience as an Administrative Assistant, including high school diploma or higher education
- Proficient in MS products (Office, Word, Excel, PowerPoint, and Teams).
- Demonstrated ability to manage and meet deadlines in a fast-paced environment.
- Ability to identify and solve problems in a creative way.
- Possess strong administrative coordination experience.
- Excellent prioritization and time management skills. Demonstrating your ability to organize and coordinate multiple concurrent projects.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal work direction needed.
- Collaboratively work with all levels of management and staff.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Fulltime Onsite office in Baton Rouge, LA
- Video cameras must be used during all interviews, as well as during the initial week of orientation