Project Coordinator
A2H
- Tennessee
- Permanent
- Full-time
This candidate will be based in our Lakeland office . The successful candidate shall have the following responsibilities:RESPONSIBILITIESThe position entails the following duties and responsibilities:
- Work closely with Project Managers preparing proposals, planning projects, and acting as a point of contact for projects during their absence.
- Prepare contracts as well as amendments to contractual agreements with clients and consultants under the direction of the Project Manager.
- Prepare Project Information files.
- Help ensure adherence to PM Procedures and Standards.
- Assist in scheduling internal and external meetings, prepare meeting agendas and any additional documents as required.
- Type/scan/mail/email/format project-related correspondence, transmittals, meeting minutes, reports, etc.
- Track project milestones and financial metrics.
- Assist with the creation of project schedules and updated schedule throughout the project and distribute information to the project team using established A2H communication tools.
- Maintain and track project action items by retaining a log and following up with the team.
- Coordinate with Project Manager and project team the preparation of documents for authorities having jurisdiction throughout the approval process.
- Upload Bid Documents to the A2H Plan Room and update as needed during the bidding phase.
- Coordinate with Project Manager and project team the preparation of Addenda and Clarifications and disperse to plan holders as required.
- Maintain current project files.
- Coordinate and prepare Owner-Contractor Agreement and Contract Manual.
- Coordinate with Project Manager and/or Construction Administrator in producing and responding to RFIS, ASIs, Change Orders, and pay requests, set up and maintain logs to track them.
- Prepare substantial completion certificates and ensure execution and distribution to all applicable parties.
- Prepare project close out checklist for A2H and Contractor required documentation. Coordinate with Project Manager and/or Construction Coordinator to ensure the documents are obtained and submitted to the Owner correctly.
- Bachelor's degree from an accredited four-year college or university preferred.
- Working knowledge of Microsoft Office software and be highly proficient especially in Word, Excel, and Outlook.
- Understanding of contracts and contract language; AIA/EJCDC knowledge and/or technical contract writing skills are a plus.
- Must have ability to complete assignments to meet deadlines.
- Writing skills - ability to compose correspondences and meeting notes.
- Ability to demonstrate strong organizational and time management skills.
- Ability to interact professionally and comfortably and build and maintain excellent interpersonal relationships.
- Trustworthiness and loyalty, as this is a position requiring a high degree of confidentiality.
- Must have the ability to communicate effectively with all levels of management and clientele in both written and verbal form.
- Health/Dental/Vision Insurance
- 401k Plan
- Flextime Scheduling
- PTO hours (Personal Time Off)
- Paid Volunteer Time Off
- Family oriented atmosphere