Executive Assistant - Corporate
Agentis Longevity
- Nashville, TN
- Permanent
- Full-time
We are seeking a talented and highly motivated professional to serve as the Executive Assistant to several Senior members of the Firm. This is both a demanding and rewarding role, serving as a true right hand to the senior professionals.
The Executive Assistant must be proactive, creative, intuitive and enjoy working within an entrepreneurial, high growth, fast paced environment that is results-driven. The ideal candidate will exercise good judgment in a variety of situations and can maintain the highest level of confidentiality and discretion. The Executive Assistant will have the ability to work independently on several projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities. The successful candidate will ideally have experience in a fast-paced organization and have worked closely with a high-profile individuals and have direct exposure to leading and managing complex events.Roles & Responsibilities:
- Completes a broad variety of administrative tasks including: managing an active calendar of appointments and meetings, booking conference rooms, assisting with catering, expense reports, correspondence that is often confidential, arranging complex and detailed travel plans, structuring itineraries and agendas, and compiling documents for travel-related meetings.
- Plans, coordinates and ensures schedules are followed and respected, anticipating changes and making suggestions based upon location of travel and keeping an active log of all potential future meetings and commitments.
- Builds relationships crucial to the success of the organization.
- Assist with general office needs including stocking kitchen and copy rooms, ordering supplies as needed, and submitting requests to the building for facility maintenance.
- High integrity and ethics; maintains absolute integrity, tact, sensitivity and confidentiality both personally and among team members with respect to sensitive information
- Strong organizational skills; ability to perform and prioritize multiple tasks seamlessly with strong attention to details
- Excellent interpersonal skills; ability to build relationships with stakeholders, including other staff, board members and external partners
- Highly responsive to emails and dependable follow-through
- Ability to plan events with high attention to detail and ensure positive participant experience
- Ability to work in a confidential work setting, ability to use discretion assertively
- High emotional intelligence
- Bachelor’s Degree & Proficient in MS Word, Excel, Outlook, PowerPoint a plus