Temporary Administrative Assistant - Sales & Marketing
- Dallas, TX
- Temporary
- Full-time
- Schedule appointments and prioritize workload to meet deadlines of all assigned managers and executives. Coordinate travel including hotel, car and flight reservations.
- Submit monthly expense reports for executives and processes invoices in a timely manner.
- Review monthly department expenses and assist the accounting team with expense allocations.
- Distribute all correspondence, including letters, emails, proposals, contracts, etc.
- Ensures that all managers receive messages in a timely manner. (Messages to include name and phone, group or company name, number of caller, date and time call received.)
- Working in FDC, the Sales Automation system as needed when assisting Global Sales Account Directors.
- Gathers materials and mails packages to clients as necessary and processes outgoing mail.
- Facilitates webinars/Zoom/Teams meetings as needed.
- Takes minutes at meetings as directed.
- Assists Events and Training team as directed.
- Order office supplies and business cards.
- Bachelor’s Degree in related field preferred.
- Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Must be highly organized and detail oriented.
- Excellent verbal and written communication.
- Must be able to work independently as well as work well with others.
- Previous knowledge of Delphi, Opera and Synergy preferred.